How to Import MySQL Data into Microsoft Excel Using Pabbly Connect

Learn how to easily import MySQL data into Microsoft Excel using Pabbly Connect. Follow this step-by-step tutorial to automate your data integration process. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect to Start the Integration

To import MySQL data into Microsoft Excel, the first step is accessing Pabbly Connect. Start by opening a new tab and searching for Pabbly Connect. You will be directed to the landing page where you can sign in or sign up for free.

If you don’t have an account, signing up takes only a few minutes, and you will receive 100 tasks free every month. Once logged in, click on the ‘Access Now’ button under Pabbly Connect to reach the dashboard where you can create workflows.

2. Creating a New Workflow in Pabbly Connect

After accessing the dashboard of Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button. A window will pop up prompting you to name your workflow. Name it something descriptive, like ‘Import MySQL Data into Microsoft Excel’.

• Select the appropriate folder to save your workflow.
• Click on ‘Create’ to proceed to the workflow setup.

In this setup, you will see two main boxes: Trigger and Action. The Trigger will determine when the workflow is executed, while the Action will define what happens after the trigger. This is where Pabbly Connect facilitates the connection between MySQL and Microsoft Excel.

3. Setting Up the Trigger Using Schedule by Pabbly

The first part of your workflow is to set up the Trigger using the ‘Schedule by Pabbly’ option. This allows you to schedule your workflow to run automatically. Select the frequency as ‘Once’ and specify the date and time when you want the workflow to execute.

For example, you can set it for April 2, 2024, at 3:15 PM. After entering the date and time, click on ‘Save’ to schedule your workflow. This step is crucial as it ensures that Pabbly Connect triggers the process at the designated time.

4. Configuring the Action to Fetch Data from MySQL

Next, you need to set up the Action in your workflow. Click on the Action application and select ‘MySQL’. Here, you will choose the action event, which in this case is to run a custom query to retrieve your data. Click on ‘Custom Query’ to proceed.

• Add a new connection by providing your MySQL database details such as username, password, host, database name, and port.
• After entering the details, click ‘Save’ to establish the connection.

Once connected, you will enter a SQL query to fetch the data you want. For instance, use the query ‘SELECT * FROM new_contacts’. This will retrieve all data from your specified table in the MySQL database. After entering the query, toggle off the simple response to work with the data in advanced format, then click ‘Save and Send Test’. This allows Pabbly Connect to process the data correctly.

5. Importing Data into Microsoft Excel

After successfully fetching the data from MySQL, the final step is to import this data into Microsoft Excel. Set up another Action step in Pabbly Connect and select ‘Microsoft Excel’. Choose the action event as ‘Add Row to Worksheet’. This will allow you to add the fetched data into your Excel workbook.

Connect to your Microsoft Excel account by clicking ‘Add New Connection’ and granting the necessary permissions. Once connected, select the workbook you wish to use, such as ‘Customer Contact Details’. You will then map the columns of your Excel sheet with the data fields received from MySQL, including ID, first name, last name, phone number, and email address.

After mapping the fields, click on ‘Save and Send Test’. If successful, you will see the new row added in your Excel workbook. This confirms that the integration via Pabbly Connect has worked as intended, successfully importing your MySQL data into Microsoft Excel.

Conclusion

Using Pabbly Connect, you can easily automate the process of importing MySQL data into Microsoft Excel. This step-by-step guide outlines how to set up triggers and actions effectively, ensuring a seamless data integration experience.