How to Get Notifications on Slack When a Particular Value Appears in Google Sheets Using Pabbly Connect

Learn how to set up notifications on Slack for specific values appearing in Google Sheets using Pabbly Connect. Step-by-step guide with detailed instructions. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To get started with notifications on Slack when a particular value appears in Google Sheets, you will first need to access Pabbly Connect. Open your browser and type the URL Pabbly.com/connect. If you are an existing user, simply click on ‘Sign In’; new users can sign up in just a couple of minutes.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. A dialog box will appear prompting you to name your workflow. For this integration, name it ‘Send Notification on Slack When a Particular Value Appears in Google Sheets’ and click on ‘Create’. This sets up the foundation for your automation using Pabbly Connect.

2. Setting Up Google Sheets as the Trigger

In this section, we will set Google Sheets as the trigger application in Pabbly Connect. Click on the ‘Trigger’ application option and select ‘Google Sheets’. The trigger event you need is ‘New or Updated Spreadsheet Row’. This event is crucial as it will notify us whenever a specific value appears in our Google Sheets.

• Select ‘Google Sheets’ as the trigger application.
• Choose the trigger event ‘New or Updated Spreadsheet Row’.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, go to your Google Sheets and set up the necessary add-ons. Go to ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it. Once installed, refresh your Google Sheets and you will see the Pabbly Connect Webhooks option in the Extensions menu.

3. Configuring Google Sheets for Notifications

With Pabbly Connect set up, you need to configure your Google Sheets to send data to the webhook. Go back to the Extensions menu, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. Here, paste the webhook URL you copied earlier. You will also need to specify the trigger column where data will be added, which is typically the last column where data is entered.

• Paste the webhook URL in the Initial Setup.
• Specify the trigger column (e.g., Column B).
• Click on ‘Submit’ to save the settings.

After submitting, send a test request to ensure that the connection is working. If successful, you will see the response in Pabbly Connect, confirming that the setup is complete. Now, every time a new row is added or updated in Google Sheets, Pabbly Connect will trigger the next action.

4. Setting Up Slack for Notifications

Now that we have Google Sheets configured, the next step is to set up Slack as the action application in Pabbly Connect. Select Slack from the action application options and choose ‘Send Channel Message’ as the action event. This will allow us to send notifications to a specific Slack channel when the value appears in Google Sheets.

Select ‘Slack’ as the action application. Choose ‘Send Channel Message’ as the action event. Connect your Slack account to Pabbly Connect.

After connecting, specify the channel where you want to send notifications. Write a message template that includes the product name and a notification about insufficient quantity. Click on ‘Save and Send Test Request’ to ensure that the message is sent successfully to the selected Slack channel. This completes the setup for sending notifications from Google Sheets to Slack using Pabbly Connect.

5. Finalizing the Integration and Testing

With both Google Sheets and Slack set up, the final step is to test the integration thoroughly. Return to your Google Sheets and input a value that triggers the notification. For example, enter a stock number below the threshold (e.g., 45) to see if it successfully sends a notification to Slack.

After entering the value, check your Slack channel to ensure that you receive the notification. If the notification appears, the integration is functioning correctly. If not, revisit the steps in Pabbly Connect to ensure everything is configured correctly. This integration allows for seamless communication between your Google Sheets and Slack, ensuring your team is always informed.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to set up notifications on Slack when a particular value appears in Google Sheets. By following the detailed steps provided, you can automate notifications effortlessly, ensuring your team stays updated on crucial stock levels.