How to Create or Update Google Calendar Events from Google Sheets Using Pabbly Connect

Learn how to create or update Google Calendar events from Google Sheets using Pabbly Connect in this detailed, step-by-step tutorial. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Sheets and Google Calendar Integration

To create or update Google Calendar events from Google Sheets, you need to access Pabbly Connect. This platform facilitates the integration between Google Sheets and Google Calendar seamlessly.

Start by opening a new tab and navigating to Pabbly Connect. If you don’t have an account, you can sign up for free, which takes only a couple of minutes. Once logged in, you will see various applications offered by Pabbly.

2. Setting Up Your Workflow in Pabbly Connect

In this step, you will create a new workflow in Pabbly Connect. Click on the ‘Create Workflow’ button and name your workflow appropriately, like ‘Create or Update Google Calendar Event from Google Sheets’. Select the folder where you want to save this workflow.

• Click on ‘Create’ to proceed to the main workflow window.
• You will see two boxes: Trigger and Action.
• Select Google Sheets as your Trigger application and set the event to ‘New or Updated Spreadsheet Row’.

Once you select the trigger, you will need to connect Google Sheets with Pabbly Connect. This is done using a VAB URL, which acts as a bridge between the two applications. Follow the on-screen instructions to complete this connection.

3. Configuring Google Sheets with Pabbly Connect

After setting up the trigger, go back to your Google Sheets. Navigate to the Extensions menu and select the ‘Pabbly Connect Webhook’ extension. If you don’t have it installed, search for it in the Google Workspace Marketplace and install it.

Once installed, go to the initial setup of the extension. Here, you will paste the VAB URL copied from Pabbly Connect. Additionally, specify the trigger column, which is the column that, when filled, will send the entire row data to Pabbly Connect.

• Set the trigger column to the last data entry column (e.g., Column G).
• Click on ‘Send Test’ to ensure the setup is correct.

After a successful test, submit your setup. Now, any new row added in Google Sheets will trigger the automation to create or update an event in Google Calendar via Pabbly Connect.

4. Creating or Updating Events in Google Calendar

Now, you need to set up the action in Pabbly Connect. Select Google Calendar as your action application. Choose the action event as ‘Create an Event’. This will allow you to create new events based on the data from Google Sheets.

Fill in the required details for the event using the data mapped from Google Sheets. This includes the event title, description, start date, end date, and guest email. Ensure that the dates are in UTC format, and select the appropriate time zone (e.g., Asia/Kolkata) for your event.

Map the event title and description from Google Sheets. Ensure to include the guest’s email for the invitation.

After filling in all details, click on ‘Save and Send Test’. If successful, the new event will be created in your Google Calendar, demonstrating the power of Pabbly Connect in automating tasks.

5. Updating Existing Events in Google Calendar

To update an existing event, you will need to set up a new route in Pabbly Connect. This involves checking if the event ID is present in the Google Sheets row. If it exists, you will use the ‘Update Event’ action in Google Calendar.

Set the filter in Pabbly Connect to check if the event ID is not empty. If the condition is true, proceed to map the updated details from Google Sheets.

Select Google Calendar as the action application. Choose ‘Update Event’ as the action event.

Map the event ID, title, description, start date, end date, and guest email from the Google Sheets response. After setting this up, click on ‘Save and Send Test’ to apply the changes to the existing event in Google Calendar. This showcases how Pabbly Connect can efficiently manage both event creation and updates.

Conclusion

In this tutorial, we explored how to create or update Google Calendar events from Google Sheets using Pabbly Connect. By following these steps, you can automate your scheduling process effectively, ensuring that your calendar is always up-to-date with minimal manual intervention.