How to Create Notion Database Items from Google Forms Responses Using Pabbly Connect

Learn how to automate the creation of Notion database items from Google Forms responses using Pabbly Connect. Follow our step-by-step guide for seamless integration. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create Notion database items from Google Forms responses, you first need to access Pabbly Connect. Start by searching for Pabbly Connect in your browser. Once there, you’ll find options to sign in or sign up for free. If you don’t have an account, clicking on the ‘Sign up for free’ button will allow you to create one quickly.

After signing in, you will be directed to the Pabbly Connect dashboard. Here, you can see various apps available. To begin, click on the ‘Access Now’ button under Pabbly Connect. This will take you to the workflow creation area where you can set up the integration between Google Forms and Notion.

2. Creating a Workflow in Pabbly Connect

In this section, we will create a workflow to automate the process. Start by clicking on the ‘Create Workflow’ button. You will be prompted to name your workflow. Name it something descriptive, like ‘Create Notion Database Items from Google Form Responses’. Select the appropriate folder for your workflow in Pabbly Connect. using Pabbly Connect

• Click on ‘Create’ to initiate the workflow.
• You will see two boxes labeled Trigger and Action.
• Set up your Trigger first, which will be Google Forms.

After selecting Google Forms as your trigger application, choose the trigger event as ‘New Response Received’. This sets the stage for capturing responses from your Google Forms automatically.

3. Connecting Google Forms to Pabbly Connect

To connect Google Forms with Pabbly Connect, you will need to use a webhook URL. This URL acts as a bridge between Google Forms and Pabbly Connect. Copy the webhook URL provided in Pabbly Connect and head to your Google Form.

In Google Forms, responses are typically collected in a Google Sheet. Open this spreadsheet and navigate to the Extensions menu. Here, you will need to install the Pabbly Connect Vbook extension if it’s not already installed. Once installed, refresh your spreadsheet to see the new options.

• Go to Extensions > Pabbly Connect Vbooks > Initial Setup.
• Paste the webhook URL you copied earlier.
• Define the trigger column in the spreadsheet, which will be the last data entry column.

After filling in these details, click on submit to complete the setup. This will ensure that every new response in your Google Form sends data to Pabbly Connect.

4. Creating Items in Notion from Google Forms Responses

Now that your Google Forms responses are connected to Pabbly Connect, you can set up the action to create database items in Notion. In Pabbly Connect, select Notion as your action application and choose the action event ‘Create Database Item’.

Click on ‘Connect’ and then ‘Add New Connection’ to link your Notion account with Pabbly Connect. You will need to select the page in Notion where you want to add the job application details. Allow access to complete the connection.

Map the fields from your Google Form responses to the corresponding fields in Notion. Ensure that all required fields are filled correctly. Click on ‘Save and Send Test Request’ to check if the data is sent correctly.

If everything is set up correctly, you will see a new item created in your Notion database with the details from the Google Form response.

5. Finalizing the Integration and Testing

To finalize the integration, ensure that every new response in your Google Form is automatically captured in Pabbly Connect and reflected in your Notion database. You can test this by submitting a new response in your Google Form.

After submitting, return to Pabbly Connect to confirm that the response has been received. If successful, you will see the new data reflected in your Notion database. This confirms that the integration between Google Forms and Notion via Pabbly Connect is working seamlessly.

By automating this process, you save time and ensure accurate data management for job applications. This integration enhances your workflow and allows you to focus on other important tasks.

Conclusion

In this tutorial, we explored how to create Notion database items from Google Forms responses using Pabbly Connect. By setting up triggers and actions, you can automate the process, ensuring efficient data management and enhanced productivity.