How to Create Google Meet Meetings for New Notion Database Items Using Pabbly Connect

Learn how to automate Google Meet meetings for new Notion database items using Pabbly Connect. Step-by-step tutorial for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Notion and Google Meet Integration

To create Google Meet meetings automatically from new Notion database items, you need to utilize Pabbly Connect. Start by signing up for a free account on Pabbly Connect. Once logged in, access the dashboard and click on the ‘Create Workflow’ button to initiate the integration process.

After clicking ‘Create Workflow’, provide a name such as ‘Schedule Meetings in Google Meet from Notion’. This name will help you identify the workflow later. Click on ‘Create’ to proceed. You will now see two boxes representing the Trigger and Action. Here, you will select Notion as the application for the Trigger event.

2. Connecting Notion to Pabbly Connect

The next step involves connecting your Notion account to Pabbly Connect. Select the Trigger event as ‘New Database Item’. This event will trigger the workflow whenever a new meeting detail is added in Notion. Click on ‘Connect’ and then ‘Add New Connection’.

• Select ‘Connect with Notion’ to allow Pabbly Connect access.
• Choose the specific Notion page that contains your upcoming meeting details.
• Click ‘Allow Access’ to finalize the connection.

Once connected, you will see your Notion database items appear in Pabbly Connect. This confirms that the integration is successful, and now every time a new item is added to your Notion database, it will be captured by Pabbly Connect.

3. Scheduling Google Meet Meetings via Pabbly Connect

After setting up Notion, the next step is to schedule meetings in Google Meet using Pabbly Connect. Select Google Meet as the Action application and choose the event ‘Schedule a Meeting’. Click on ‘Connect’ to link your Google Meet account.

Provide the necessary permissions for Pabbly Connect to access your Google Meet and Google Calendar. This is crucial as the meetings will be scheduled through Google Calendar. Once connected, you will be prompted to fill in the meeting details such as summary, description, start time, and end time.

• Map the meeting summary and description from the data received from Notion.
• Specify the start and end times in the required format (YYYY-MM-DDTHH:MM:SSZ).
• Provide the attendee email for the meeting invite.

Once all details are filled out, click on ‘Save and Send Test Request’. This action will create a meeting in Google Calendar, and you will receive a confirmation response from Pabbly Connect.

4. Handling Time Zone Conversions in Pabbly Connect

When scheduling meetings, it’s important to handle time zone conversions accurately. Pabbly Connect allows you to perform these conversions easily. If your meeting time is in local time, you need to convert it to UTC format for Google Calendar. using Pabbly Connect

Add a new step in your workflow to format the date and time for the start and end times. Use the ‘Date & Time Formatter’ feature in Pabbly Connect to convert your local time to UTC. Specify the original time zone and the target time zone (UTC) in the settings.

Map the original start date and time from Notion. Set the target time zone to UTC. Repeat the process for the end date and time.

After setting up the time zone conversions, map these converted times back into the Google Meet scheduling step to ensure the meetings are created at the correct times.

5. Testing and Activating Your Workflow in Pabbly Connect

Once all the steps are set up, it’s time to test your workflow in Pabbly Connect. Click on ‘Save’ and then ‘Send Test Request’ to verify that everything works as expected. You should see a response indicating that the meeting has been successfully scheduled in Google Calendar.

After confirming that the integration is functioning correctly, activate your workflow. This will enable Pabbly Connect to monitor your Notion database for new items and automatically schedule meetings in Google Meet based on the details provided.

Ensure that the trigger checks for new data every 8 hours. Remember that meetings scheduled within 8 hours may not be captured.

With this setup, you can now focus on your tasks while Pabbly Connect automates the scheduling of your Google Meet meetings seamlessly.

Conclusion

By following these steps, you can easily automate the creation of Google Meet meetings for new Notion database items using Pabbly Connect. This integration streamlines your workflow and saves time, allowing you to manage your meetings efficiently.