How to Create Google Calendar Events & Share with Specific Users Using Pabbly Connect

Learn how to create Google Calendar events from Google Sheets and share them with specific users using Pabbly Connect in this detailed tutorial. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect for Google Calendar Integration

To start creating Google Calendar events using Pabbly Connect, first, you need to access the platform. Navigate to the Pabbly Connect website by typing the URL into your browser. Here, you can find options to sign in or sign up for free.

If you are a new user, click on the ‘Sign Up for Free’ button to create your account. Once you have signed up, you will receive 100 free tasks each month to explore the software. If you’re an existing user, simply click on ‘Sign In’ to access your dashboard. This is where you will manage all your integrations, including Google Sheets and Google Calendar through Pabbly Connect.

Creating a Workflow in Pabbly Connect

Once you are logged into Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ option on your dashboard. A dialog box will appear asking you to name your workflow. Enter a name such as ‘Create Google Calendar Events and Give Access to Guests Automatically’.

After naming your workflow, you can select a folder to save it in. For this tutorial, select the folder named ‘Google Sheets to Google Calendar Automation’. Click on ‘Create’, and you will see two windows open: one for the trigger and one for the action. The trigger will be Google Sheets, and the action will be Google Calendar, allowing you to automate the event creation process.

Setting Up Trigger and Action in Pabbly Connect

In this step, you will set up the trigger application as Google Sheets. Select Google Sheets from the available options, and then choose the trigger event as ‘New or Updated Spreadsheet Row’. This means that every time you add a new row to your Google Sheets, it will trigger the workflow in Pabbly Connect.

After selecting the trigger event, you will receive a webhook URL. This URL is crucial as it acts as a bridge between Google Sheets and Pabbly Connect. Copy the webhook URL and go to your Google Sheets. Under the Extensions menu, click on Add-ons, then Get Add-ons, and search for ‘Pabbly Connect Webhooks’ to install it. Once installed, refresh your spreadsheet to see the option under Extensions.

• Paste the webhook URL in the Pabbly Connect Webhook add-on.
• Set the trigger column as the final data column (e.g., Column E for guest emails).
• Click on the ‘Send Test’ button to ensure the connection is successful.

After successfully sending the test response, submit the initial setup. This will allow Pabbly Connect to receive data from Google Sheets automatically whenever a new row is added.

Creating Google Calendar Event Using Pabbly Connect

After setting up the trigger, the next step is to create an event in Google Calendar. In your Pabbly Connect workflow, select Google Calendar as your action application and choose the action event ‘Create Event’. Click on connect and select your existing connection to Google Calendar.

Now, you need to fill in the details for the event. Choose the calendar you want to create the event in, such as ‘Demo Events Calendar’. Then, map the title, description, start date, and end date from the data received from Google Sheets. Make sure to format the dates correctly as specified in the Pabbly Connect interface.

• Select the calendar name from the dropdown.
• Map the title and description received from Google Sheets.
• Ensure to include the correct time zone (e.g., Asia/Kolkata).

After mapping all the necessary fields, click on ‘Save and Send Test Request’ to create the event. You can then verify in Google Calendar that the event has been created successfully.

Providing Access to Guests for the Google Calendar Event

The final step in this workflow is to provide access to the guests for the created event. Add another action step in your Pabbly Connect workflow and select Google Calendar again. This time, choose the action event ‘Update Detailed Event’. Connect to your existing Google Calendar connection once more.

In this step, select the calendar and map the event ID from the previous step. You will also need to map the title, description, and other relevant details again. To grant guests the ability to modify the event, select the option that allows guests to modify the event.

Select the calendar and map the event ID from the previous response. Map the guest email addresses to provide access. Click ‘Save and Send Test Request’ to finalize the access settings.

Once you have completed these steps, check the email inbox of the guests to confirm that they have received access to the event. This process demonstrates how Pabbly Connect can automate the entire workflow from Google Sheets to Google Calendar.

Conclusion

In this tutorial, we explored how to create Google Calendar events and share them with specific users using Pabbly Connect. By effectively integrating Google Sheets and Google Calendar, you can automate event creation and guest access seamlessly. This powerful automation tool enhances productivity and streamlines your scheduling tasks.