How to Create Google Calendar Events from Microsoft Outlook Using Pabbly Connect

Learn how to automate Google Calendar events from Microsoft Outlook using Pabbly Connect. Step-by-step tutorial for seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create Google Calendar events from Microsoft Outlook, we will use Pabbly Connect. First, visit the Pabbly Connect homepage by searching for it online. Here, you can sign in if you already have an account or click on ‘Sign Up Free’ to create a new account and get 100 free tasks each month.

Once signed in, you will be directed to the dashboard of Pabbly Connect. This dashboard is where you will create your workflow to connect Microsoft Outlook and Google Calendar. To start, click on the ‘Create Workflow’ button located at the top right corner of the screen.

2. Creating a Workflow in Pabbly Connect

In the workflow creation dialog, you will need to name your workflow. Here, we will name it ‘Create Google Calendar Event from Microsoft Outlook’ and select a folder for organization. You can create multiple folders depending on your needs.

• Name your workflow appropriately.
• Select a folder to save your workflow.
• Click on the ‘Create’ button to proceed.

After creating the workflow, you will see the trigger and action setup. The trigger application will be Microsoft Office 365, with the event being a new calendar event. This setup ensures that whenever a new event is created in Outlook Calendar, Pabbly Connect will capture it for further processing.

3. Setting Up the Trigger for Microsoft Outlook

To set up the trigger, select Microsoft Office 365 as your trigger application and choose the ‘New Calendar Event’ trigger. This will allow Pabbly Connect to respond whenever a new event is created in your Outlook Calendar.

Next, you will need to connect your Microsoft Office 365 account. Click on ‘Connect’ and select ‘Add New Connection’. Follow the prompts to grant necessary permissions to Pabbly Connect to access your calendar data.

• Select your calendar from the available options.
• Create a new event in your Outlook Calendar for testing.

After setting the trigger, create a sample event in your Outlook Calendar. This step is crucial as it will help Pabbly Connect to fetch the event details needed for the next steps.

4. Setting Up the Action for Google Calendar

In this step, select Google Calendar as your action application and choose the action event ‘Create an Event’. This means that whenever a new event is created in Microsoft Outlook, Pabbly Connect will automatically create the same event in your Google Calendar.

To connect your Google Calendar, click on ‘Connect’ and select ‘Add New Connection’. Sign in with your Google account and allow Pabbly Connect to access your calendar. After successful connection, choose the specific Google Calendar where you want the events to be created.

Map the event details from the Outlook trigger to the Google Calendar action. Make sure to fill in the title, description, start time, and end time.

After mapping the necessary fields, click on ‘Save and Send Test Request’. This will allow you to check if the integration is functioning correctly by creating a test event in Google Calendar.

5. Testing the Automation with Pabbly Connect

To ensure that your automation works, create a new event in your Outlook Calendar for a future date. For example, create an event for June 29th titled ‘Learn about Automation’ with the appropriate start and end times.

After saving the event, wait for a few moments as Pabbly Connect polls Microsoft Office 365 for new events. Since this is a polling-based application, it may take some time for the new event to appear in your Google Calendar.

Check your Google Calendar after a few minutes to see the new event. If the event appears, the automation is successfully set up.

With this, you have successfully integrated Microsoft Outlook with Google Calendar using Pabbly Connect. This automation will save you time by automatically syncing events between both platforms.

Conclusion

In this tutorial, we explored how to create Google Calendar events from Microsoft Outlook by utilizing Pabbly Connect. This integration allows for seamless automation, ensuring that events created in Outlook are automatically reflected in Google Calendar, enhancing productivity and efficiency.