How to Create Google Calendar Event for Google Forms Response Using Pabbly Connect

Learn how to automate Google Calendar events from Google Forms responses using Pabbly Connect. Follow our step-by-step tutorial to streamline your workflow. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To create a Google Calendar event from Google Forms responses, we will utilize Pabbly Connect. This powerful automation platform enables seamless integration between Google Forms and Google Calendar.

First, sign up for an account on Pabbly Connect. Once logged in, you will be directed to the dashboard. Here, click on the ‘Create Workflow’ button to initiate a new automation process.

2. Creating a Workflow in Pabbly Connect

After clicking on ‘Create Workflow’, name your workflow, for example, ‘Google Forms to Google Calendar’. Select your preferred folder within your Pabbly account to organize this workflow.

• Click on ‘Create’ to finalize the workflow setup.
• You will see two windows: one for triggers and one for actions.
• In the trigger window, select ‘Google Forms’ as the application.

Now, choose the trigger event as ‘New Response Received’. This means whenever a new form submission occurs, Pabbly Connect will capture the response automatically.

3. Connecting Google Forms to Pabbly Connect

Once you select the trigger event, Pabbly Connect will provide a Webhook URL. This URL is essential for linking your Google Form to the Pabbly automation.

To connect, copy the Webhook URL and navigate to your Google Form. Access the ‘Responses’ tab and link it to a new Google Spreadsheet. This spreadsheet will store all form responses.

• In the Google Spreadsheet, go to ‘Extensions’ and select ‘Add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install the add-on.
• After installation, refresh your Google Sheets to activate the add-on.

Now, go back to ‘Extensions’, find the Pabbly Connect Webhooks option, and click on ‘Initial Setup’. Here, paste the Webhook URL and set the trigger column to the last data entry column of your spreadsheet.

4. Configuring Google Calendar Event Creation

With the trigger setup complete, we will now configure the action to create a Google Calendar event. In the action window of Pabbly Connect, select ‘Google Calendar’ as the application.

Choose the action event as ‘Create an Event’. Click on ‘Connect’ and sign in to your Google Calendar account. After connecting, select the calendar where you want the event to be created.

Map the event title and description from the Google Forms responses. Set the start and end date and time, ensuring they are formatted correctly. Add any guests by mapping their email addresses from the form responses.

After mapping all necessary fields, click on ‘Save and Send Test Request’ to verify if the event is created in your Google Calendar.

5. Testing the Integration

Now that everything is set up, it’s time to test the integration. Go to your Google Form and make a test submission, entering the event details such as name, description, start date, and time.

Once submitted, check your Google Calendar to see if the event appears with the correct details. This confirms that the automation workflow created using Pabbly Connect is functioning correctly.

Make sure the event details match exactly what you submitted in the Google Form. If the event does not appear, double-check the mapping and settings in Pabbly Connect.

With successful testing, you can now automate Google Calendar events from Google Forms responses using Pabbly Connect. This integration saves time and ensures no event details are missed.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the creation of Google Calendar events from Google Forms responses. This integration streamlines workflow and enhances productivity by ensuring timely updates in your calendar.