How to Create Airtable Record on Gravity Forms Submission Using Pabbly Connect

Learn how to integrate Gravity Forms with Airtable using Pabbly Connect to automate record creation on form submissions. Step-by-step guide included. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Gravity Forms and Airtable Integration

To create an Airtable record on a Gravity Forms submission, we will use Pabbly Connect. First, visit the Pabbly Connect website and sign in to your account. If you don’t have an account, you can sign up for free and get access to 100 tasks monthly.

Once logged in, you will see the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button to start setting up your integration. You will need to name your workflow, for example, ‘Create Airtable Record on Gravity Forms Submission,’ and select a folder to save it in.

Select Trigger Application: Gravity Forms

In this step, we will choose Gravity Forms as our trigger application. The trigger event will be set to ‘New Form Submission’ in Pabbly Connect. This means that every time there is a new submission in your Gravity Forms, it will trigger the workflow.

To set this up, select Gravity Forms from the list of applications in Pabbly Connect, and then choose the trigger event. You will be provided with a webhook URL which acts as a bridge to connect your Gravity Forms with Pabbly Connect.

• Select ‘Gravity Forms’ as the trigger application.
• Choose the trigger event ‘New Form Submission’.
• Copy the webhook URL provided by Pabbly Connect.

Now, navigate to your WordPress dashboard where Gravity Forms is installed. Go to the form settings, and find the Webhooks option. Here, you will paste the copied webhook URL into the request URL field, set the request method to POST, and choose JSON as the request format. Save these settings to ensure the connection is established.

Testing the Webhook Connection

After setting up the webhook in Gravity Forms, it’s time to test the connection. Go back to Pabbly Connect and click on the ‘Test Webhook’ button. This action will send a test submission to verify that the connection is working correctly.

Fill out the Gravity Form with dummy data and submit it. Once submitted, return to Pabbly Connect to see if the test data was received successfully. You should see the response indicating that the data from the form submission was captured.

• Fill out the Gravity Form with test data.
• Click on ‘Test Webhook’ in Pabbly Connect.
• Check the response in Pabbly Connect for successful data capture.

If the test is successful, you will be ready to move on to the next step, which involves creating a record in Airtable based on the submitted data.

Creating an Airtable Record

Now let’s set up Airtable as the action application in Pabbly Connect. Select Airtable from the list and choose the action event as ‘Create Record.’ This action will create a new record in your Airtable database whenever a new submission is made in Gravity Forms.

To connect Airtable, you will need to authorize Pabbly Connect to access your Airtable account. After authorization, select the base and table where you want to store the data. Map the fields from the Gravity Forms submission to the corresponding fields in Airtable.

Select ‘Airtable’ as the action application. Choose ‘Create Record’ as the action event. Map Gravity Forms fields to Airtable fields.

Once you have mapped all the necessary fields, click on ‘Save & Send Test Request’ to create a record in Airtable. You can then check your Airtable base to confirm that the record has been created successfully.

Final Testing and Automation Confirmation

With the integration set up, it’s time to perform a final test. Submit another entry through your Gravity Form with new dummy data. This action should trigger the workflow in Pabbly Connect and create a new record in Airtable.

After submitting the form, check your Airtable base to ensure that the new record has been added with the correct data. This confirms that the integration is working as intended and that every new Gravity Forms submission will automatically create a corresponding record in Airtable.

By using Pabbly Connect, you have successfully automated the process of transferring data from Gravity Forms to Airtable, saving you time and effort.

Conclusion

This tutorial demonstrated how to create an Airtable record on Gravity Forms submission using Pabbly Connect. By automating this process, you can efficiently manage your data without manual input, enhancing your workflow significantly.