How to Create Airtable Record on Google Forms Submission Using Pabbly Connect

Learn how to automate Airtable record creation from Google Forms submissions using Pabbly Connect. Step-by-step guide with exact processes and UI details. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect and Google Forms Integration

Pabbly Connect is a powerful tool that automates workflows by connecting different applications. In this tutorial, we will use Pabbly Connect to integrate Google Forms with Airtable, allowing us to create a new record in Airtable for every form submission. This integration streamlines the process of managing inquiries for businesses.

Using Google Forms to collect data is common, especially for event management companies. By automating the record creation process in Airtable through Pabbly Connect, you can save time and ensure that all client inquiries are organized efficiently.

2. Setting Up Your Google Form

To begin, create a Google Form that collects the necessary information from clients. Ensure your form includes fields like name, email, phone number, event type, event date, and any additional services required. This data will be sent to Airtable via Pabbly Connect.

Once your Google Form is ready, you need to link it to a Google Sheets document to capture responses. Follow these steps:

• Open your Google Form and navigate to the Responses tab.
• Click on the ‘Link to Sheets’ option to create a new spreadsheet.
• Ensure the last field in your form is marked as required.

After completing these steps, your Google Form will be connected to Google Sheets, and responses will be automatically recorded in the spreadsheet. This setup is crucial for the next steps involving Pabbly Connect.

3. Connecting Google Sheets to Pabbly Connect

Next, you need to connect your Google Sheets to Pabbly Connect to automate the process of sending data to Airtable. Start by installing the Pabbly Connect Webhooks add-on in Google Sheets. Here’s how:

After installing the add-on, refresh your Google Sheets. Then, access the add-on by clicking on Extensions > Pabbly Connect Webhooks > Initial Setup. Here, you will enter the webhook URL provided by Pabbly Connect.

• Copy the webhook URL from your Pabbly Connect workflow.
• Set the trigger column to the last column of your data (e.g., Column G).
• Click on Submit to save the settings.

This configuration allows Pabbly Connect to listen for new responses in your Google Sheets and act accordingly by sending data to Airtable.

4. Creating a New Record in Airtable via Pabbly Connect

After setting up Google Sheets, the next step is to configure Pabbly Connect to create a new record in Airtable whenever a new Google Forms submission is received. Start by selecting Airtable as the action application in your Pabbly Connect workflow.

Choose the action event as ‘Create Record’. Then, connect your Airtable account by granting access to Pabbly Connect. After connecting, select the appropriate base and table where you want to store the data.

Map the fields from Google Sheets to Airtable: Name, Mobile Number, Email, Event Type, Event Date, and Additional Services. Ensure that the data mapping is dynamic to capture new submissions. Click on Save and Send Test Request to verify the integration.

This process ensures that every new response from Google Forms creates a corresponding record in Airtable, streamlining the management of inquiries.

5. Testing the Automation and Conclusion

To test your automation, submit a new entry through your Google Form. After submission, check your Google Sheets to confirm that the response was recorded. Next, verify in Airtable that a new record has been created based on the submitted data.

This testing phase is crucial to ensure that Pabbly Connect is functioning correctly and that your automation is set up as intended. If everything is working, you have successfully integrated Google Forms with Airtable using Pabbly Connect.

In summary, this tutorial demonstrated how to automate the creation of Airtable records from Google Forms submissions using Pabbly Connect. This integration helps businesses manage inquiries efficiently, ensuring that no opportunity is missed.

Conclusion

This guide summarizes the key points and helps you understand the essential features and benefits of using this tool.