How to Create a Microsoft Teams Chatbot Using Pabbly Connect and ChatGPT

Learn how to create a Microsoft Teams chatbot using Pabbly Connect and ChatGPT step-by-step. Automate responses in Microsoft Teams effortlessly! Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create a Microsoft Teams chatbot using Pabbly Connect, you first need to access the platform. Visit the Pabbly Connect homepage by typing the URL in your browser. Once there, you will find options to sign in or sign up for free.

If you are a new user, click on the ‘Sign Up for Free’ button. After creating your account, you will receive 100 free tasks every month to explore the platform. Existing users can directly sign in and access their workflows.

2. Creating a New Workflow in Pabbly Connect

After signing in, navigate to the dashboard of Pabbly Connect. To create a new workflow, click on the ‘Create Workflow’ option. A dialog box will prompt you to name your workflow. Input a name such as ‘Create a ChatGPT Chatbot for Microsoft Teams’ and select a folder to save it in.

• Click on ‘Create’ to proceed.
• You will see two windows: Trigger and Action.
• Select Microsoft Teams as your trigger application.

Understanding the trigger and action concept is crucial. The trigger initiates the workflow, while the action is the response. In this case, a new message in Microsoft Teams will trigger a response generated by ChatGPT.

3. Setting Up the Trigger with Microsoft Teams

In this step, select Microsoft Teams as the trigger application in Pabbly Connect. The trigger event will be set to ‘New Channel Message.’ This means that whenever a new message is received in the selected channel, the workflow will be activated.

Click on ‘Connect’ and choose to add a new connection with your Microsoft Teams account. Grant the necessary permissions to Pabbly Connect to access your Microsoft account. Select the specific team and channel from which you want to capture messages.

• Select the team you created, for example, ‘P Connect Team’.
• Choose the channel, typically ‘General’.
• Click on ‘Save and Send Test Request’ to capture the latest message.

Once you send a new message in the channel, Pabbly Connect will capture the response after polling, which typically takes about 8 hours.

4. Generating a Reply Using ChatGPT

With the trigger set, the next step in Pabbly Connect is to generate a reply using ChatGPT. After capturing the message, you will need to format it by removing any HTML tags using the Text Formatter feature in Pabbly.

Choose the Text Formatter action event, and map the message content you received from Microsoft Teams. This mapping ensures that the response is dynamic and updates with each new message.

Select ‘Text Parser’ as the action event. Define the text match parameters to extract the relevant content. Click ‘Save and Send Test Request’ to retrieve the formatted text.

After formatting the message, proceed to connect ChatGPT by selecting OpenAI as the action application. Here, you will need to provide your OpenAI token to authenticate the connection.

5. Sending the Generated Reply Back to Microsoft Teams

Once the reply is generated by ChatGPT, it’s time to send it back to your Microsoft Teams channel using Pabbly Connect. Add another action step and select Microsoft Teams again, this time choosing the action event as ‘Send Message in a Channel’.

Using the existing connection, select the same team and channel for sending the message. Map the generated reply from ChatGPT into the message field. Click on ‘Save and Send Test Request’ to finalize the process.

Ensure the team and channel are correctly selected. Confirm the message is mapped correctly from ChatGPT. Check the response to verify that the message was successfully sent.

This completes your workflow, allowing for automatic replies in Microsoft Teams using ChatGPT, all facilitated by Pabbly Connect.

Conclusion

In this tutorial, we explored how to create a Microsoft Teams chatbot using Pabbly Connect and ChatGPT. By following the steps outlined, you can automate responses in Microsoft Teams effectively. This integration enhances communication and efficiency within your teams.