How To Connect Google Calendar with Discord | Send Meeting Reminders Using Pabbly Connect

Learn how to integrate Google Calendar with Discord to automate meeting reminders using Pabbly Connect. Follow our step-by-step tutorial for seamless automation. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Calendar and Discord Integration

To connect Google Calendar with Discord, we will use Pabbly Connect. This automation platform allows users to integrate various applications seamlessly. Start by visiting the Pabbly Connect homepage at Pabbly.com/connect.

Once there, you can either sign in as an existing user or create a new account for free. New users receive 100 free tasks every month to explore the features of Pabbly Connect. After logging in, navigate to the dashboard to begin setting up your integration.

2. Creating a New Workflow in Pabbly Connect

To create a workflow, click on the ‘Create Workflow’ button on the dashboard of Pabbly Connect. A dialog box will prompt you to name your workflow. Enter a descriptive name, such as ‘Connect Google Calendar with Discord to Send Meeting Reminders’.

• Choose a folder to save your workflow, such as ‘Internal Communications’.
• Click on ‘Create’ to proceed.

After creating the workflow, you will see two windows: one for the trigger and one for the action. The trigger defines when the automation starts, and the action specifies what happens next, showcasing the core functionality of Pabbly Connect.

3. Setting Up Google Calendar as the Trigger

In the trigger window, select Google Calendar as your trigger application. The trigger event should be set to ‘New Event’ because we want the workflow to activate whenever a new meeting is scheduled in Google Calendar.

Click on ‘Connect’ to establish a connection. Choose the option to add a new connection and sign in to your Google account to grant Pabbly Connect the necessary permissions. After successful authorization, select the calendar where you want to monitor events.

4. Configuring Discord as the Action

Now, it’s time to set Discord as the action application. In the action window, select Discord and choose the action event as ‘Send Channel Message HTML’. This action will send a message to your Discord channel when a new meeting is detected.

• Copy the Webhook URL from your Discord channel settings.
• Customize your message to include meeting details.

After configuring the message, click on ‘Save and Send Test Request’. This sends a test message to your Discord channel, confirming the integration works correctly through Pabbly Connect.

5. Finalizing the Integration and Sending Reminders

To ensure timely reminders, you can add a delay step in your workflow. This step will allow you to send reminders 30 minutes before the meeting starts. Use the ‘Add Delay’ feature in Pabbly Connect to set this up.

Finally, set a second reminder for 15 minutes before the meeting. Repeat the process of connecting to Discord and configuring the message. This way, your team receives two reminders, ensuring they are notified in a timely manner.

Conclusion

By following these steps, you can effectively connect Google Calendar with Discord using Pabbly Connect to automate meeting reminders. This integration enhances team communication and ensures everyone is informed about upcoming meetings.