How to Automatically Add Zoom Registrants Details in Airtable Using Pabbly Connect

Learn how to automate adding Zoom registrants’ details in Airtable using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom and Airtable Integration

To automatically add Zoom registrants’ details in Airtable, you first need to set up Pabbly Connect. Begin by accessing the Pabbly Connect website and logging into your account. If you do not have an account, you can sign up for free, which allows you to perform 100 tasks per month.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow something descriptive, such as ‘Add Zoom Registrants to Airtable Automatically’. This workflow will serve as the foundation for your integration process.

2. Configuring the Zoom Trigger in Pabbly Connect

In this step, you will set up the trigger for your workflow. The trigger is crucial as it initiates the automation whenever a new registrant signs up for a Zoom meeting. In Pabbly Connect, select Zoom as your trigger application, and then choose the ‘New Registrant’ event. using Pabbly Connect

• Search for ‘Zoom’ in the trigger application section.
• Select the trigger event as ‘New Registrant’.
• Connect your Zoom account to Pabbly Connect by following the on-screen instructions.

After connecting your Zoom account, you will need to configure the webhook URL provided by Pabbly Connect in your Zoom app settings. This URL allows Zoom to send data to Pabbly Connect whenever a new registrant signs up.

3. Setting Up Airtable as the Action Application

Now that you have set up the Zoom trigger, it’s time to configure Airtable as the action application in your workflow. This step ensures that every time a new registrant is added in Zoom, their details will be automatically added to your Airtable database. using Pabbly Connect

In the action section of Pabbly Connect, select Airtable and choose the ‘Create Record’ action event. You will need to connect your Airtable account to Pabbly Connect, which will require your API key and base ID.

• Select your Airtable base where you want to store the registrant details.
• Map the fields from the Zoom registrant data to the corresponding fields in Airtable.
• Ensure that all required fields in Airtable are filled correctly.

After mapping the fields, click on ‘Save and Send Test Request’ to verify that the integration works correctly. If successful, the registrant’s details will appear in your Airtable database.

4. Testing the Zoom to Airtable Integration

With your trigger and action configured, it’s essential to test the integration to ensure everything is functioning as expected. To do this, create a new registrant entry in Zoom for a meeting. using Pabbly Connect

Once you register a new participant, return to Pabbly Connect and check the response. You should see the registrant’s details populate in the response section. This confirms that the data is being sent correctly from Zoom to Pabbly Connect and then to Airtable.

If the details appear correctly, you can finalize your workflow. If there are any issues, double-check the mapping and webhook URL settings to ensure everything is set up correctly.

5. Finalizing Your Automation Between Zoom and Airtable

After successfully testing your integration, you can finalize your automation. This means that every time a new registrant signs up for your Zoom meeting, their details will automatically be added to your Airtable database without any manual effort.

Make sure to monitor the integration initially to ensure that all data is being captured accurately. You can also explore other features in Pabbly Connect to enhance your workflow, such as adding filters or additional actions.

With this setup, your team can efficiently manage participant details, follow up after meetings, and keep track of attendance seamlessly.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automatically add Zoom registrants’ details in Airtable. By following these steps, you can streamline your data management process and enhance communication with participants. Automating this workflow saves time and ensures accuracy in your records.