How to Automatically Add Google Forms Responses in Google Drive Using Pabbly Connect

Learn how to use Pabbly Connect to automatically add Google Forms responses to Google Drive with a step-by-step tutorial. Discover seamless integration now! Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start the process of automatically adding Google Forms responses in Google Drive, you first need to access Pabbly Connect. Open your web browser and navigate to the Pabbly Connect website. If you are a new user, click on the ‘Sign up for free’ button to create an account, which allows you to utilize 100 tasks for free every month.

After signing up, you will be directed to the Pabbly Connect dashboard. Here, you can create your workflow by clicking on the ‘Create Workflow’ button. This initiates the setup process for connecting Google Forms with Google Drive through Pabbly Connect.

2. Creating a Workflow in Pabbly Connect

Once you’re in the Pabbly Connect dashboard, you can create a new workflow. Name your workflow something descriptive, like ‘Automatically Add Google Forms Response in Google Drive’. Select the appropriate folder for saving this workflow, such as ‘Google Forms to Google Drive Automation’.

• Click on ‘Create’ to proceed.
• Set up the trigger by selecting Google Forms as your trigger application.
• Choose the trigger event ‘New Response Received’.

After setting up the trigger, you will need to define the action. In this case, the action application will be Google Drive, and the action event will be ‘Create a Subfolder’. This configuration allows Pabbly Connect to automate the process of creating a folder in Google Drive upon receiving a new Google Forms response.

3. Linking Google Forms to Google Sheets

To effectively utilize Pabbly Connect, you must link your Google Form to Google Sheets. Go to your Google Form, navigate to the ‘Responses’ tab, and click on the green Sheets icon to create a new Google Sheet for storing responses. This sheet will be where all new form submissions are recorded.

Next, you need to install the Pabbly Connect Webhooks add-on in Google Sheets. To do this, go to the Extensions menu, select ‘Add-ons’, and search for Pabbly Connect Webhooks. After installation, go back to the Extensions menu, select Pabbly Connect Webhooks, and then click on ‘Initial Setup’.

• Paste the webhook URL provided by Pabbly Connect.
• Set the trigger column to the final data column (usually column G).

By completing these steps, you ensure that every new form submission will trigger the webhook, sending data to Pabbly Connect for further processing.

4. Testing the Integration with Pabbly Connect

With your Google Form and Google Sheets linked, it’s time to test the integration. Fill out the Google Form with dummy data, including an attachment, and submit it. This action should automatically add a new row in your Google Sheet with the form responses.

Now, go back to Pabbly Connect. You should see that it is waiting for a webhook response. Refresh your Google Sheet to ensure the new submission is recorded. Once the data appears in the sheet, Pabbly Connect will capture the response, confirming that your integration is working correctly.

5. Creating Subfolders in Google Drive

After successfully testing the integration, the next step is to configure Pabbly Connect to create a subfolder in Google Drive. Go to your Google Drive account and define the folder where you want the subfolder to be created. In Pabbly Connect, set the action event to ‘Create a Subfolder’ and select the parent folder.

Map the subfolder name to a unique identifier, such as the email address of the form respondent. This mapping allows Pabbly Connect to dynamically create a folder based on the user’s input. After saving the configuration, you can test this step to ensure that a subfolder is created successfully in your Google Drive.

Verify that the subfolder is created with the correct name. Check that the attachment from the form submission is stored in this new subfolder.

Completing these steps ensures that every time a new Google Form submission occurs, a corresponding subfolder is created in Google Drive, effectively organizing your responses.

Conclusion

By following this tutorial, you have learned how to use Pabbly Connect to automatically add Google Forms responses to Google Drive. This integration streamlines your workflow and enhances organization. With every new submission, a dedicated subfolder is created, making data management effortless.