How to Automate Sending File Attachments After Google Form Submissions with Pabbly Connect

Learn how to automate sending file attachments to respondents after Google Form submissions using Pabbly Connect. Step-by-step tutorial for seamless integration. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Automation

To send file attachments automatically after a Google Form submission, you need to set up Pabbly Connect. First, log in to your Pabbly Connect account. If you don’t have one, you can create a free account in just a few minutes.

Once logged in, navigate to your dashboard and click on the ‘Create Workflow’ button. Name your workflow something descriptive like ‘Send File Attachment After Google Form Submission’. This name will help you identify the workflow later.

2. Selecting Google Forms and Gmail in Pabbly Connect

In this step, you will select the applications you want to integrate using Pabbly Connect. For this automation, select ‘Google Forms’ as the trigger application and ‘Gmail’ as the action application. This means that when a new response is received in Google Forms, an email will be sent via Gmail.

• Choose ‘New Response Received’ as the trigger event in Google Forms.
• Select ‘Send Email’ as the action event in Gmail.

After selecting these options, you will be prompted to connect your Google Forms and Gmail accounts to Pabbly Connect. Follow the instructions to allow access to your accounts, ensuring a smooth integration process.

3. Configuring Google Forms for Data Capture

Now that you have selected the applications, it’s time to configure Google Forms to capture data. Open your Google Form and navigate to the ‘Responses’ section. Click on ‘View in Sheets’ to access the associated Google Sheets where the responses will be recorded. using Pabbly Connect

In the Google Sheets, identify the columns that will hold the data you want to capture. For this automation, you will need to capture the respondent’s name, email, and phone number. Ensure these fields are filled out correctly when a form is submitted.

4. Setting Up Gmail to Send File Attachments

After configuring Google Forms, return to Pabbly Connect and proceed to set up the Gmail action. In the Gmail setup, you will need to specify the recipient’s email address. Use the mapping feature to automatically pull the email address from the Google Forms response captured earlier.

• Map the recipient email address from the Google Forms data.
• Compose your email subject and body, including any file attachments you want to send.

Make sure to include the file attachment URL in the email body. This can be a link to a PDF or any other file stored in Google Drive. Once everything is set, click ‘Save and Send Test Request’ to ensure your setup works correctly.

5. Testing Your Automation Setup

With your workflow set up, it’s time to test the automation. Submit a test response through your Google Form. Check the Google Sheet to ensure the response is recorded. Then, verify that the email is sent to the specified address with the file attachment included.

If everything is working correctly, you will receive an email with the subject line you set, along with the file attachment. This confirms that Pabbly Connect is successfully automating the process of sending file attachments after a Google Form submission.

Conclusion

In this tutorial, we explored how to automate sending file attachments to respondents after a Google Form submission using Pabbly Connect. By following these steps, you can streamline your communication and ensure that every respondent receives the necessary files automatically. Start using Pabbly Connect today to enhance your workflow!