How to Add Zoom Meeting Registrant on Google Forms Submission Using Pabbly Connect

Learn how to automate adding Zoom meeting registrants from Google Forms submissions using Pabbly Connect in this step-by-step tutorial. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Forms and Zoom Integration

To start automating your Zoom meeting registrations with Google Forms, you will first need to access Pabbly Connect. This platform allows you to connect various applications without any coding knowledge.

Begin by visiting the Pabbly Connect website. If you already have an account, click on the ‘Sign In’ button at the top right corner. New users can click on ‘Sign Up for Free’ to get started with 100 free tasks monthly. Once signed in, navigate to the dashboard where you can create a new workflow.

2. Creating a Workflow in Pabbly Connect

Creating a new workflow in Pabbly Connect is essential for this integration. Click on the ‘Create Workflow’ button and name your workflow something like ‘Add Zoom Meeting Registrant on Google Forms Submission’. Choose a folder to save your workflow for easy access later.

• Name your workflow appropriately
• Select the folder for organization
• Click on ‘Create’ to proceed

Once your workflow is created, you will see two boxes labeled ‘Trigger’ and ‘Action’. For this integration, Google Forms will be your trigger application, and Zoom will be your action application. This means that whenever a new form submission is received, a registrant will automatically be added to your Zoom meeting.

3. Setting Up Google Forms as the Trigger

To set up Google Forms as the trigger in Pabbly Connect, select ‘Google Forms’ as your trigger application. Then, choose ‘New Response Received’ as the trigger event. This sets up the workflow to activate upon receiving a new response.

Next, you need to connect Google Forms to Pabbly Connect using a webhook URL. This URL acts as a bridge between your Google Forms and Pabbly Connect. To do this, go to your Google Forms, click on ‘Responses’, and then select ‘View in Sheets’ to access the connected Google Sheets.

• Ensure the last field in your form is marked as required
• Install the ‘Pabbly Connect Webhooks’ add-on from Google Workspace Marketplace
• Copy the webhook URL from Pabbly Connect and paste it in the add-on setup

After pasting the URL, specify the trigger column, which should be the last column in your Google Sheets. This ensures that any new data entered in that column will be sent to Pabbly Connect, completing the setup for the trigger.

4. Adding Zoom as the Action Application

With Google Forms set up as your trigger, the next step is to configure Zoom as the action application in Pabbly Connect. Select Zoom and choose ‘Add Meeting Registrant’ as the action event. Click on ‘Connect’ to link your Zoom account with Pabbly Connect.

Once connected, you’ll need to specify the meeting for which you want to add registrants. This is done by selecting the meeting from a dropdown menu in Pabbly Connect. It’s crucial to map the fields from the Google Forms response to the corresponding fields in Zoom, such as first name, last name, and email address.

Select the appropriate meeting from Zoom Map the fields correctly to ensure data is transferred accurately Click on ‘Save and Send Test Request’ to finalize the setup

After this step, check your Zoom account to confirm that the new registrant has been added successfully. This indicates that the integration between Google Forms and Zoom via Pabbly Connect is functioning correctly.

5. Testing the Integration for Success

To ensure everything is working as intended, conduct a test submission using your Google Form. Fill in the required fields and submit the form. This action should trigger the workflow you set up in Pabbly Connect, sending the data to both Google Sheets and Zoom.

After submitting the form, check your Google Sheets to see if the new response appears. Then, log into Zoom and verify if the registrant has been added to your meeting. If both actions are successful, your integration is complete and functioning as expected.

Submit a test entry on your Google Form Check Google Sheets for the new response Verify registrant addition in Zoom

Once confirmed, you have successfully created an automated workflow that adds Zoom meeting registrants from Google Forms submissions using Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate the process of adding Zoom meeting registrants from Google Forms submissions using Pabbly Connect. By following these steps, you can streamline your registration process and enhance efficiency in managing webinar attendees.