How to Add Let’s Calendar Attendee from HubSpot Form Submission Using Pabbly Connect

Learn how to integrate HubSpot CRM with Let’s Calendar using Pabbly Connect for seamless attendee management from form submissions. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin the integration process using Pabbly Connect, you first need to access the platform. Visit the Pabbly Connect homepage by typing the URL in your browser. Once there, you can either sign in if you are an existing user or click on the ‘Sign up for free’ button to create a new account.

After signing up, you will receive 100 free tasks every month to explore the features of Pabbly Connect. As an existing user, click on the ‘Sign In’ option, which will lead you to the dashboard where you can manage your workflows and automations.

2. Creating a New Workflow in Pabbly Connect

Once you are on the dashboard of Pabbly Connect, click on the ‘Create Workflow’ button. A dialog box will pop up, prompting you to name your workflow. Enter a name such as ‘Create Let’s Calendar Invite from HubSpot Form Submission’ and select a folder for organization.

• Click on ‘Create’ to proceed.
• You’ll see two windows open: one for the trigger and another for the action.
• Understand that the trigger will initiate the workflow, while the action will be the response to that trigger.

In this case, you will select HubSpot CRM as the trigger application and Let’s Calendar as the action application. This setup will enable you to automate the process of adding a lead as an attendee in Let’s Calendar whenever a form is submitted in HubSpot CRM.

3. Setting Up the Trigger with HubSpot CRM

To set up the trigger, select HubSpot CRM from the list of applications in Pabbly Connect. Then, choose the event that will trigger the workflow, which in this case is ‘New Form Submission’. This means that every time a form is submitted in HubSpot, it will activate the workflow.

After selecting the trigger event, Pabbly Connect will provide you with a Webhook URL along with instructions. Copy this URL as it will be used to connect your HubSpot account with Pabbly Connect.

• Navigate to your HubSpot CRM account and go to the Automation section.
• Create a new workflow and set the trigger event to ‘Form Submission’.
• Paste the copied Webhook URL into the appropriate field in HubSpot.

Save the workflow in HubSpot, and now your HubSpot CRM is connected to Pabbly Connect, ready to capture form submissions.

4. Adding Attendees in Let’s Calendar

With the trigger set up, the next step is to configure the action in Pabbly Connect. Select Let’s Calendar as the action application and choose the action event ‘Add Attendee’. Click on ‘Connect Now’ to establish a connection with your Let’s Calendar account.

If you have an existing connection, select it; otherwise, you can create a new one by entering your Let’s Calendar login credentials. Once connected, you will need to fill in the details required to add a new attendee, including the campaign ID.

Select the campaign ID where the attendee should be added. Map the attendee’s details like first name, last name, and email address from the previous step. Click on ‘Save and Send Test Request’ to check if the attendee is added successfully.

After saving, you should see a confirmation that the attendee was added successfully, validating that your workflow is functioning as intended.

5. Testing the Integration

To ensure everything is working correctly, conduct a test submission of your HubSpot form. Navigate back to HubSpot, select the form you wish to test, and submit it with dummy details. This action will trigger the workflow in Pabbly Connect.

Once the form is submitted, return to Pabbly Connect to see if the response has been captured. If successful, you will receive all the details of the submitted form, confirming that the connection is active.

Check the Let’s Calendar account to verify that the attendee has been added to the specified campaign. Repeat the test with different details to ensure consistency. Adjust any settings in Pabbly Connect if necessary to optimize the workflow.

By following these steps, you can confirm that your integration between HubSpot CRM and Let’s Calendar via Pabbly Connect is working flawlessly, allowing you to automate attendee management efficiently.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate HubSpot CRM with Let’s Calendar effectively. By automating the process of adding attendees from form submissions, you can streamline your event management workflow significantly. This integration not only saves time but also enhances your lead management efficiency.