How to Add Guests to Google Calendar Events Using Pabbly Connect: Step-by-Step Guide

Learn how to add guests to Google Calendar events using Pabbly Connect. This step-by-step guide covers integration with Jotform and Google Calendar. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Calendar Integration

To add guests to Google Calendar events, you first need to access Pabbly Connect. This platform facilitates the integration of various applications like Jotform and Google Calendar. Begin by signing in to your Pabbly Connect account, or create a new account if you are a first-time user.

Once logged in, navigate to the Pabbly Connect dashboard. Here, you can create a new workflow that will automate adding guests to your Google Calendar events based on Jotform submissions.

2. Creating a Workflow in Pabbly Connect

To create a workflow in Pabbly Connect, click on the ‘Create Workflow’ button located in the top right corner of your dashboard. Name your workflow, such as ‘Add Guests to Google Calendar Event,’ and save it in the appropriate folder for easy access.

In this workflow, set your trigger application to Jotform and select the trigger event as ‘New Response.’ This means that every time a new form is submitted through Jotform, it will trigger the action of adding a guest to your Google Calendar event.

• Click on ‘Create Workflow’.
• Name your workflow.
• Set Jotform as the trigger application.
• Select ‘New Response’ as the trigger event.

This setup ensures that the integration will function correctly whenever a new response is received from Jotform.

3. Connecting Jotform to Pabbly Connect

To connect Jotform with Pabbly Connect, you will need to set up a webhook URL. This URL is provided in your Pabbly Connect workflow. Copy this URL and go to your Jotform settings.

In Jotform, navigate to the ‘Settings’ tab, then select ‘Integrations’. Search for ‘Webhooks’ and paste the copied webhook URL into the provided field. After completing this integration, Jotform will send data to Pabbly Connect whenever a new form submission occurs.

• Go to Jotform settings.
• Select ‘Integrations’ and search for ‘Webhooks’.
• Paste the Pabbly Connect webhook URL.
• Complete the integration setup.

Now, every time a user submits the Jotform, their details will be sent to Pabbly Connect, ready for the next step in the process.

4. Adding Guests to Google Calendar Using Pabbly Connect

With the Jotform integration complete, the next step is to add the guest to your Google Calendar event through Pabbly Connect. In your workflow, set the action application to Google Calendar and choose the action event ‘Add Guest to Event’.

You’ll need to establish a connection between Google Calendar and Pabbly Connect. Click on ‘Connect’ and sign in with your Google account. Once authorized, you can proceed to select the specific calendar and event where you want to add the guest.

Set Google Calendar as the action application. Choose ‘Add Guest to Event’ as the action event. Connect your Google account. Select the calendar and event to which you want to add the guest.

Ensure you map the guest’s email from the Jotform submission to the guest field in Google Calendar. This mapping ensures that the correct email is added every time a new response is received.

5. Testing and Verifying the Integration

After setting up the workflow, it’s essential to test the integration to ensure everything works as intended. Submit a test response through your Jotform, and check Pabbly Connect for the incoming data. using Pabbly Connect

Once the data is captured, verify that the guest has been successfully added to your Google Calendar event. Refresh your Google Calendar to see if the guest’s email appears in the event details, confirming the integration was successful.

Submit a test response in Jotform. Check Pabbly Connect for the response. Refresh Google Calendar to verify the guest is added.

Now, your integration is complete, and every new Jotform submission will automatically add a guest to your specified Google Calendar event.

Conclusion

This guide has detailed how to add guests to Google Calendar events using Pabbly Connect. By following these steps, you can automate the process of adding guests based on Jotform submissions, enhancing your event management efficiency.