How to Add Guests to Google Calendar Events Using Pabbly Connect: A Step-by-Step Guide

Learn how to add guests to Google Calendar events using Pabbly Connect. This step-by-step guide covers the integration process with JotForm and Google Calendar. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Integration

To start adding guests to Google Calendar events, you need to access Pabbly Connect. This integration tool allows you to connect various applications seamlessly. If you are a new user, you can sign up for free and receive 100 tasks every month.

Once logged in, navigate to the applications page and select Pabbly Connect. Click on the ‘Access Now’ button to reach your dashboard, where you can create a new workflow.

2. Create a New Workflow in Pabbly Connect

In your Pabbly Connect dashboard, click on the ‘Create Workflow’ button located in the top right corner. You will be prompted to name your workflow. For this example, name it ‘Add Guests to Google Calendar Event’ and save it in the folder named Google Calendar. using Pabbly Connect

Once you create the workflow, you will see options for setting up triggers and actions. In this case, the trigger application will be JotForm, and the action application will be Google Calendar. This setup allows you to automate the process of adding guests whenever a new form submission occurs.

3. Set Up JotForm Integration with Pabbly Connect

Now that you have your workflow created, it’s time to establish a connection between JotForm and Pabbly Connect. In the trigger setup, select JotForm as your application and choose the trigger event as ‘New Response.’ This means that every time a form is submitted, it will trigger the action.

Next, go to your JotForm account, navigate to the form you created, and access the settings. Under the Integrations tab, search for Webhooks. Here, you will paste the webhook URL provided by Pabbly Connect. This connection will allow JotForm to send the form submission data directly to Pabbly Connect.

• Go to JotForm settings.
• Select Integrations and search for Webhooks.
• Paste the webhook URL from Pabbly Connect.

After completing the integration, perform a test submission in JotForm to ensure that data is being received correctly in Pabbly Connect. This step is crucial for confirming that the integration works as expected.

4. Set Up Google Calendar Integration with Pabbly Connect

With the JotForm integration working, it’s time to connect Google Calendar. In Pabbly Connect, add Google Calendar as your action application and select the action event as ‘Add Guest to Event.’ This action will allow you to add the guest’s information directly to your Google Calendar event.

To establish this connection, click on ‘Connect’ and sign in to your Google account. Ensure that you allow necessary permissions for Pabbly Connect to access your Google Calendar. Once connected, you will need to select the specific calendar and event where you want to add the guest.

• Select the pre-Christmas event from your Google Calendar.
• Map the email address of the guest from the JotForm submission.
• Save and send the test request.

After saving the details, refresh your Google Calendar to verify that the guest has been successfully added to the event. This confirms that the integration between JotForm, Pabbly Connect, and Google Calendar is functioning correctly.

Conclusion

In this guide, we explored how to add guests to Google Calendar events using Pabbly Connect. By integrating JotForm with Google Calendar through Pabbly Connect, you can automate guest management seamlessly. This setup enhances event organization and ensures that all participants are notified automatically.