How to Add Google Forms Responses in MySQL Database Using Pabbly Connect

Learn how to integrate Google Forms with MySQL Database using Pabbly Connect for automatic data capture. Follow our detailed step-by-step tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To integrate Google Forms with MySQL, you will first need to access Pabbly Connect. Begin by opening your web browser and searching for Pabbly Connect. This platform will serve as the central hub for automating the data transfer from Google Forms to your MySQL database.

Once on the Pabbly Connect landing page, you’ll see options to sign in or sign up. If you don’t have an account, click on the ‘Sign up for free’ button. This process only takes a few minutes and offers you 100 free tasks every month. After signing in, you will be directed to the Pabbly Connect dashboard.

2. Creating a Workflow in Pabbly Connect

With your Pabbly Connect account set up, the next step is to create a new workflow. Click on the ‘Create Workflow’ button. You will be prompted to name your workflow. For this integration, name it ‘Add Google Form Responses in MySQL Database’ and select a folder to save it.

• Click on the ‘Create’ button to initiate the workflow.
• You will see two boxes: Trigger and Action.
• Set up your Trigger application as Google Forms.

Now, select ‘New Response Received’ as your Trigger event. This setup will ensure that every time a new submission is made in Google Forms, it triggers the workflow in Pabbly Connect.

3. Connecting Google Forms to Pabbly Connect

To connect Google Forms, you need to copy the webhook URL provided by Pabbly Connect. This URL acts as a bridge between Google Forms and Pabbly Connect. Go to your Google Form and navigate to the form settings.

• Open your Google Sheet linked to the form.
• Go to Extensions, then Pabbly Connect Webhooks, and select ‘Initial Setup’.
• Paste the copied webhook URL into the designated field.

In this setup, you will also need to specify a trigger column in your Google Sheet. This column will indicate when data should be sent to Pabbly Connect. Fill in the trigger column (e.g., Column F) and click on ‘Submit’ to complete the setup.

4. Setting Up MySQL Integration in Pabbly Connect

After successfully connecting Google Forms, the next step is to set up the action application, which will be MySQL. In Pabbly Connect, select MySQL as the action application and choose the action event ‘Insert Row’. This step will ensure that the data received from Google Forms gets inserted into your MySQL database.

Now, you will need to connect MySQL to Pabbly Connect by providing details such as database username, password, host, and port. If you have previously set up this connection, you can select it. Otherwise, fill in the required fields and click ‘Save’ to establish the connection.

Select your MySQL table where the data will be inserted. Map the fields from the Google Forms responses to the corresponding columns in your MySQL table. Click ‘Save and Send’ to finalize the process.

Once this is done, every new form submission will automatically add the details into your MySQL database.

5. Testing the Integration

To ensure your integration works correctly, conduct a test by submitting a new response through your Google Form. After submission, go back to Pabbly Connect to check if the data was received correctly. You should see the details populated as expected.

Next, access your MySQL database to verify that the new row has been added with the correct data from the form submission. This test confirms that the automation between Google Forms and MySQL via Pabbly Connect is functioning smoothly.

Repeat the test by submitting different data to check consistency. Monitor the MySQL database for each submission.

If everything works as expected, your integration is complete, and you can automate future data entries seamlessly.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate Google Forms with a MySQL database. By following the detailed steps, you can automate the process of capturing form responses directly into your database, enhancing efficiency and accuracy.