How to Add Data From One Google Sheet to Another Without Duplication Using Pabbly Connect

Learn how to automate data transfer between Google Sheets without duplication using Pabbly Connect. Follow our step-by-step guide for seamless integration. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Sheets Automation

To start automating data transfer between Google Sheets, the first step is to access Pabbly Connect. This platform provides seamless integration capabilities that allow users to connect various applications effortlessly.

Begin by signing up for a free account on the Pabbly Connect website. After signing in, navigate to the dashboard where you can create a new workflow. Click on the ‘Create Workflow’ button and name your workflow appropriately, such as ‘Merge Google Sheets Data Without Duplication’. This sets the foundation for your automation process.

2. Trigger Setup in Google Sheets Using Pabbly Connect

In this section, you will configure the trigger event that initiates the workflow in Pabbly Connect. Select Google Sheets as the trigger application and set the trigger event to ‘New or Updated Spreadsheet Row’. This means that any new or updated data in your Google Sheet will trigger the automation process.

• Search for Google Sheets in the trigger application.
• Choose the trigger event as ‘New or Updated Spreadsheet Row’.
• Copy the webhook URL provided to connect your Google Sheet.

After copying the webhook URL, open your Google Sheet in a new incognito window. Go to ‘Extensions’ > ‘Get Add-ons’ and search for the ‘Pabbly Connect Webhooks’ add-on. Install it, refresh the sheet, and then navigate back to the extensions menu to set up the webhook connection using the URL you copied earlier.

3. Transferring Data Without Duplication Using Pabbly Connect

Once the trigger is set up, the next step is to ensure that data is transferred to another Google Sheet without duplication. To do this, you will need to add another action step in Pabbly Connect to check for existing data before adding new entries.

Set up an action event by selecting Google Sheets again, but this time choose ‘Lookup Spreadsheet Rows’. This action will check if the data already exists in the second Google Sheet. Connect to the second sheet and specify the lookup column where you want to search for existing entries.

• Select the spreadsheet name of your second Google Sheet.
• Set the lookup column to the specific column you wish to check for duplicates.
• Map the relevant data from the previous step to search for duplicates.

This ensures that only new data will be sent to the second sheet, preventing any duplication errors during the transfer process.

4. Applying Conditions to Filter New Data with Pabbly Connect

To further refine your automation, you can apply conditions in Pabbly Connect to filter out existing data. Use the ‘Filter by Pabbly’ feature to set conditions that determine when new data should be added.

Configure the filter to check if the response from the lookup action indicates that the data does not already exist in the second sheet. If the condition is true, the workflow will continue to add the new entry; otherwise, it will stop to avoid duplication.

This step is crucial for maintaining data integrity and ensuring that your Google Sheets remain organized. You can set the filter condition to check for specific response labels that indicate whether data should proceed to the next step.

5. Adding New Rows to Google Sheets Automatically Using Pabbly Connect

Finally, the last step is to configure the action for adding new rows to your second Google Sheet. This is where Pabbly Connect excels, allowing you to automate data entry seamlessly.

Select Google Sheets as the action application and choose the ‘Add New Row’ action event. Connect to your Google account again and select the relevant spreadsheet and sheet name. Map the data fields to ensure that the correct information is added to the new row.

Map the customer name, location, service date, and contact number fields to the corresponding columns. Click on ‘Save and Send Test Request’ to add the new row. Check your second Google Sheet to confirm that the new data has been added successfully.

With this setup, every time new data is entered into the first Google Sheet, Pabbly Connect will automatically check for duplicates and add only new entries to the second sheet, streamlining your data management process.

Conclusion

In conclusion, using Pabbly Connect to automate data transfer between Google Sheets allows you to efficiently manage your data without duplication. By following these steps, you can create a seamless workflow that enhances productivity.