How to Add and Group Google Contacts from Google Forms Submissions Using Pabbly Connect

Learn how to automate adding and grouping Google Contacts from Google Forms submissions using Pabbly Connect. Streamline your hiring process effectively. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Forms Integration

To start automating the process of adding and grouping Google Contacts from Google Forms submissions, you need to access Pabbly Connect. First, navigate to the Pabbly Connect website and sign in to your account. If you are a new user, you can sign up for free and enjoy 100 free tasks every month.

Once logged in, you will see the dashboard, where you can select Pabbly Connect by clicking on ‘Access Now’. This will lead you to the workflow creation page, where you can set up your automation.

2. Creating a Workflow in Pabbly Connect

In this section, we will create a workflow that connects Google Forms and Google Contacts using Pabbly Connect. Click on the ‘Create Workflow’ button at the top right corner. A dialog box will appear asking for a workflow name and folder selection.

• Name your workflow as ‘Add and Group Google Contacts from Google Form Submissions’.
• Select a folder to save your workflow, e.g., ‘Google Forms Automations’.

After completing these steps, click on ‘Create’ to finalize your workflow setup. You will now see two windows labeled ‘Trigger’ and ‘Action’, which are essential for the automation process.

3. Setting Up the Trigger in Pabbly Connect

To capture responses from Google Forms, we need to set up a trigger using Pabbly Connect. Select Google Forms as your trigger application and choose ‘New Response Received’ as the trigger event. This setup ensures that every time a candidate submits a form, Pabbly Connect captures their response.

Next, you will receive a unique webhook URL from Pabbly Connect. Copy this URL and navigate to your Google Forms. Under the ‘Responses’ tab, link your form to a Google Sheets spreadsheet where the responses will be recorded. This connection allows Pabbly Connect to access the data efficiently.

4. Configuring Google Sheets with Pabbly Connect

To ensure that responses from Google Forms are sent to Pabbly Connect, you need to configure Google Sheets. Go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’ and search for ‘Pabbly Connect Webhooks’. Install this add-on to facilitate the connection.

• After installation, refresh your Google Sheets.
• Under ‘Extensions’, select ‘Pabbly Connect Webhooks’ and click on ‘Initial Setup’.
• Paste the webhook URL and set the trigger column to capture the final data.

Once completed, click on the ‘Submit’ button to finalize the setup. This configuration will ensure that Pabbly Connect receives data whenever a new form submission occurs.

5. Adding Contacts to Google Contacts via Pabbly Connect

Now that the trigger is set, it’s time to add the captured responses as contacts in Google Contacts. In Pabbly Connect, set up an action step with Google Contacts as the application and select ‘Create Contact’ as the action event.

Map the fields from the Google Forms responses to the contact fields in Google Contacts. For example, map the first name, last name, email, and phone number of the candidate. This dynamic mapping ensures that each new submission creates a contact with the correct information.

After creating the contact, you can add it to specific groups based on the job position applied for. For this, set up another action step in Pabbly Connect to ‘Add Contact to Group’ and specify the group name accordingly. This automation streamlines your process, allowing you to manage candidates efficiently.

Conclusion

Using Pabbly Connect, you can easily automate the addition and grouping of Google Contacts from Google Forms submissions. This integration enhances your hiring process by saving time and improving efficiency.