Google Forms Jira Integration: Create Jira Issues on Google Forms Responses

Learn how to use Pabbly Connect to integrate Google Forms with Jira and automate issue creation from form responses. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Forms and Jira Integration

In this section, we will explore how to use Pabbly Connect to integrate Google Forms with Jira. This integration allows you to automatically create Jira issues based on responses submitted through Google Forms. The automation process starts by setting up a trigger in Google Forms and an action in Jira.

To begin, you need to access Pabbly Connect. If you are a new user, you can sign up for a free account and get started with 100 tasks per month. Once you log in, you can create workflows that automate processes between different applications.

2. Setting Up Your Workflow in Pabbly Connect

To set up your workflow, log in to Pabbly Connect and navigate to the dashboard. Click on the ‘Create Workflow’ button located at the top right corner. A dialog box will appear, prompting you to name your workflow. Name it something like ‘Create Jira Issues on Google Form Submission’ and save it in the desired folder.

• Click on ‘Create Workflow’ to start.
• Name your workflow appropriately.
• Select the folder to save your workflow.

Once the workflow is created, you will see options for setting up a trigger and an action. The trigger will be Google Forms, and the action will be Jira. This setup allows Pabbly Connect to listen for new form submissions and create issues in Jira automatically.

3. Configuring Google Forms as the Trigger Application

In this step, you will configure Google Forms as the trigger application in Pabbly Connect. Search for Google Forms in the trigger application field and select it. The trigger event you want to choose is ‘New Response Received.’ This event will activate whenever a new form submission occurs.

After selecting the trigger event, you will need to link your Google Form to a Google Sheet where responses will be recorded. This connection is crucial as it allows Pabbly Connect to capture the responses effectively. Make sure you copy the webhook URL provided by Pabbly Connect and set it up in your Google Form’s response settings.

4. Setting Up Jira as the Action Application

Now that you have configured Google Forms, the next step is to set up Jira as the action application in Pabbly Connect. Select Jira from the action application dropdown and choose the action event ‘Create Issue.’ This will allow you to create a new issue in Jira whenever a new response is received from the Google Form.

During the setup, you will need to connect your Jira account with Pabbly Connect. Click on the connect button and authorize Pabbly Connect to access your Jira account. After successful authorization, you will be prompted to select the project and issue type for the new Jira issue.

• Select the project where the issue will be created.
• Choose the issue type, such as Task or Bug.
• Map the summary and description fields to the corresponding Google Form responses.

Once you have set up the mapping for the summary and description, click on ‘Save and Test Request’ to ensure that the integration works correctly. If everything is set up properly, you will receive a positive response, indicating that the issue has been created successfully in Jira.

5. Testing the Integration and Conclusion

After setting up the integration between Google Forms and Jira using Pabbly Connect, it’s essential to test the workflow. Submit a test response through your Google Form to see if a new issue is created in Jira automatically. Check the Google Sheet to confirm that the response has been recorded as well.

If the integration is successful, you will see the new issue in your Jira project with the details populated from the Google Form submission. This automation saves time and ensures that all responses are tracked as issues in Jira seamlessly.

By using Pabbly Connect, you can automate the process of creating Jira issues from Google Forms responses, enhancing productivity and efficiency in your workflow.

Conclusion

This guide summarizes the key points and helps you understand the essential features and benefits of using this tool.

In conclusion, integrating Google Forms with Jira using Pabbly Connect allows for a streamlined workflow where every form submission creates a corresponding issue in Jira. This automation enhances efficiency and ensures that important feedback is captured and acted upon promptly.