Generate Certificates in Canva from Google Forms and Send via Email Using Pabbly Connect

Learn how to automate certificate generation in Canva from Google Forms submissions using Pabbly Connect for seamless integration and email delivery. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To start automating the certificate generation process, first access Pabbly Connect. This platform enables seamless integration between Google Forms and Canva, allowing you to generate certificates automatically based on form submissions.

Begin by navigating to the Pabbly Connect website. If you do not have an account, click on the ‘Sign Up Free’ button to create one. Once logged in, you will reach the dashboard where you can create a new workflow for your automation.

2. Creating a Workflow in Pabbly Connect

In this section, you will create a workflow that connects Google Forms and Canva through Pabbly Connect. Click on ‘Create Workflow’ and give it a descriptive name like ‘Certificate Generation Workflow’.

• Select Google Forms as the trigger app.
• Choose ‘New Response Received’ as the trigger event.
• Copy the webhook URL generated by Pabbly Connect.

After setting up the trigger, proceed to connect your Google Form to Pabbly Connect using the copied webhook URL. This step is crucial as it allows Pabbly Connect to receive form submissions in real-time.

3. Validating Submissions with Google Sheets

Next, you will validate the form submissions using Google Sheets through Pabbly Connect. This ensures that only eligible participants receive certificates. Connect to Google Sheets by selecting it in the action step of your workflow.

Choose the action event ‘Lookup Spreadsheet Row’. You will need to map the email address from the Google Forms submission to search in your Google Sheets database. This step checks if the person who submitted the form has actually attended the course.

• Select the spreadsheet containing course attendees.
• Map the email address field to perform the lookup.
• Set the lookup column to the email column in your spreadsheet.

Once the validation is complete, you can proceed to generate the certificate only for those who have attended the course. This filtering ensures that only valid submissions are processed.

4. Generating Certificates in Canva

With Pabbly Connect, you can now generate certificates in Canva. Select Canva as the next action app in your workflow. Choose the action event ‘Create Design Autofill Job’ to utilize the certificate template you previously created in Canva. using Pabbly Connect

You will need to connect your Canva account to Pabbly Connect. Ensure you have a Pro or Enterprise subscription to access the automation features. Once connected, select the brand template you created for the certificates.

Map the name and score fields from the Google Sheets lookup response. Set the title of the new design to the participant’s name. Ensure that your template has dynamic fields for name and score.

After setting up these parameters, Pabbly Connect will generate a new certificate design based on the provided data, ensuring that each certificate is personalized.

5. Sending Certificates via Email

Finally, you can send the generated certificates via email using Gmail integrated through Pabbly Connect. Add a new action step and select Gmail as the app.

Choose ‘Send Email’ as the action event. Connect your Gmail account and fill in the required fields, including the recipient’s email address and the subject line for the email.

Use the participant’s email from the form submission as the recipient. Attach the PDF link of the generated certificate. Customize the email body to include a greeting and other relevant information.

Once all fields are filled out, test the workflow to ensure that the email is sent successfully with the attached certificate. This final step completes the automation process, delivering certificates directly to participants’ inboxes.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the generation of certificates in Canva from Google Forms submissions. This integration streamlines the process of validating participants, creating personalized certificates, and sending them via email efficiently.