Creating Stripe Invoices and Adding Data to Google Sheets for WooCommerce Orders with Pabbly Connect

Learn how to automate creating Stripe invoices and adding data to Google Sheets for WooCommerce orders using Pabbly Connect. Step-by-step guide included. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WooCommerce Integration

To create invoices in Stripe and add data in Google Sheets for new WooCommerce orders, you first need to access Pabbly Connect. Begin by signing up for a free account on the Pabbly Connect website. This integration tool allows you to automate tasks without any coding.

Once signed up, log in to your Pabbly Connect dashboard. Click on the ‘Create Workflow’ button to start setting up your automation. You will need to name your workflow appropriately, such as ‘WooCommerce to Stripe and Google Sheets Integration.’ After naming, click on the ‘Create’ button to proceed to the workflow setup page.

2. Setting Up the Trigger for New WooCommerce Orders

The first step in your automation is to set a trigger for new orders in WooCommerce using Pabbly Connect. Search for the application ‘V Commerce’ and select it. Choose the trigger event as ‘New Order Created.’ This will generate a webhook URL that you will use to send data from WooCommerce to Pabbly Connect.

• Copy the webhook URL provided by Pabbly Connect.
• Go to your WooCommerce settings in your WordPress dashboard.
• Navigate to the ‘Advanced’ tab and select ‘Webhooks’.
• Click on ‘Add Webhook’ and enter the details, including the copied URL.

Once the webhook is set up, you can test it by placing a test order in your WooCommerce store. This will allow Pabbly Connect to capture the order data, which you can see in your workflow.

3. Integrating Google Sheets to Capture Order Data

After setting up the trigger, the next step is to connect Google Sheets to your workflow using Pabbly Connect. In the action step, choose ‘Google Sheets’ and select the action event as ‘Add New Row.’ This will allow you to add the order details directly into a specified spreadsheet.

Connect your Google account by clicking on the ‘Sign in with Google’ button. Once connected, select the spreadsheet where you want to store the order data. Map the fields from the WooCommerce order data to the corresponding columns in your Google Sheets.

• Map customer name, email, phone number, product name, and price.
• Click on ‘Save and Send Test Request’ to verify that the data is correctly added to Google Sheets.

Once the test request is successful, you will see the new order data in your Google Sheets, confirming that the integration is functioning as expected.

4. Creating an Invoice in Stripe

With the data successfully sent to Google Sheets, the next step is to create an invoice in Stripe using Pabbly Connect. Add a new action step and select ‘Stripe’ as the application. Choose the action event ‘Create Invoice Item’ to start the invoice creation process.

Connect to your Stripe account by providing the necessary API keys. Use the customer details from the previous steps to create an invoice item. Map the required fields such as customer ID, currency, line item quantity, and unit price.

Use the customer ID retrieved from the previous steps. Map the product details and description for the invoice item.

After mapping the fields, click on ‘Save and Send Test Request’ to create the invoice item in Stripe. If successful, you will receive a confirmation that the invoice item has been created.

5. Finalizing Invoice Creation in Stripe

After creating the invoice item, the final step is to create the actual invoice in Stripe using Pabbly Connect. Add another action step and select Stripe again, this time choosing the action event ‘Create Invoice.’ Map the customer ID and invoice item ID to finalize the invoice creation.

Ensure you select the appropriate collection method (e.g., charge automatically). After mapping all necessary fields, click on ‘Save and Send Test Request’ to generate the invoice. You will receive confirmation that a new invoice has been created successfully.

Your workflow is now complete. Whenever a new order is placed in WooCommerce, Pabbly Connect will automatically add the order details to Google Sheets and create an invoice in Stripe. This automation saves time and reduces manual effort.

Conclusion

Using Pabbly Connect, you can seamlessly integrate WooCommerce with Stripe and Google Sheets. This automation allows for efficient invoice creation and data management, enhancing your business productivity.