Creating and Updating Google Calendar Events from Google Sheets Using Pabbly Connect

Learn how to automate Google Calendar event creation and updates directly from Google Sheets using Pabbly Connect. Follow this step-by-step guide for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect for Google Sheets and Calendar Integration

To create or update Google Calendar events from Google Sheets, you will need to access Pabbly Connect. Start by opening a new tab and searching for Pabbly Connect. Once on the landing page, you can either sign in if you already have an account or sign up for free if you are new to Pabbly.

After logging in, navigate to the dashboard where you can create a new workflow. Click on the ‘Create Workflow’ button and name your workflow, such as ‘Create or Update Google Calendar Event from Google Sheets’. Select the folder where you want to save this workflow and proceed to set up your trigger and action applications.

Setting Up Trigger with Google Sheets in Pabbly Connect

In this step, you will set up the trigger for your workflow using Pabbly Connect. Select Google Sheets as your trigger application and choose the event ‘New or Updated Spreadsheet Row’. This will allow Pabbly Connect to detect any new rows added to your Google Sheet automatically.

Next, you will connect your Google Sheets with Pabbly Connect. For this, copy the provided Webhook URL from Pabbly Connect. Go to your Google Sheet, click on the ‘Extensions’ menu, and select ‘Pabbly Connect Webhook’. If you do not see this option, you may need to install the Pabbly Connect Webhook add-on from the Google Workspace Marketplace.

• Open Extensions in Google Sheets.
• Select Pabbly Connect Webhook.
• Paste the Webhook URL and set your trigger column (e.g., Column G).

After completing these steps, click on ‘Send Test’ to ensure the connection is working properly. Once the test is successful, submit the setup, and you will see a confirmation response from Pabbly Connect.

Configuring Action to Create or Update Google Calendar Events

Now that you have set up the trigger, it’s time to configure the action part of your workflow using Pabbly Connect. Select Google Calendar as your action application and choose the action event ‘Create Event’. This allows Pabbly Connect to create a new event in your Google Calendar when a new row is added to your Google Sheet.

Connect your Google Calendar with Pabbly Connect by clicking on ‘Add New Connection’. You will be prompted to sign in and grant access to Pabbly Connect. After connecting, select the calendar where you want to create the events. Fill in the required fields such as event title, description, start date and time, end date and time, and guest email from your Google Sheet data.

• Map the event title and description from your Google Sheet.
• Ensure the date and time are in UTC format.
• Choose the correct time zone (e.g., Asia/Kolkata).

Once all details are mapped correctly, click on ‘Save and Send Test’ to create the event. You should receive a positive response indicating that the event has been successfully created in your Google Calendar.

Updating Existing Google Calendar Events via Pabbly Connect

In this section, you will learn how to update existing Google Calendar events using Pabbly Connect. If you have an event already created, you can update it by adding the event ID in your Google Sheet. Set up a new route in Pabbly Connect to handle updates by selecting the ‘Router’ application.

Within the router, create a condition to check if the event ID is not empty. If it is not empty, proceed to select Google Calendar again as the action application and choose ‘Update Event’ as the action event. This will allow you to modify the existing event with new details.

Map the existing event ID from your Google Sheet. Update the event title, description, start and end times as needed. Save changes and send the test to confirm updates.

Once you receive a success message, check your Google Calendar to verify that the event details have been updated accordingly. This integration through Pabbly Connect ensures that your Google Calendar stays in sync with your Google Sheets data seamlessly.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to create and update Google Calendar events directly from Google Sheets. By following the detailed steps, you can automate this process effectively, enhancing productivity and ensuring your calendar is always up to date.