Create Your Own Automatic Meeting Minutes Generator Using OpenAI and Pabbly Connect

Learn how to create an Automatic Meeting Minutes Generator using Pabbly Connect, Google Sheets, and OpenAI in this step-by-step tutorial. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To create your Automatic Meeting Minutes Generator using OpenAI, first, access Pabbly Connect. This platform allows you to integrate various applications without coding skills. Visit the Pabbly website and sign in or sign up for a free account to begin.

Once logged in, navigate to the dashboard where you can create workflows. Here, you can manage your integrations effectively. To start, click on the ‘Create Workflow’ button and name your workflow, such as ‘Generate Meeting Minutes Using OpenAI.’ This sets the stage for your automation.

2. Setting Up Google Sheets as a Trigger

In this step, we will configure Google Sheets as the trigger application in Pabbly Connect. This means whenever a new title is added to your Google Sheets, it will trigger the workflow. Select Google Sheets from the list of applications.

• Choose the trigger event as ‘New or Updated Spreadsheet Row’.
• Copy the provided webhook URL and paste it into your Google Sheets add-on.
• Set the trigger column to capture data, typically the column containing the meeting date.

After configuring these settings, send a test data entry to ensure that Pabbly Connect receives the correct information from Google Sheets. This way, your integration is confirmed to be successful.

3. Generating Meeting Minutes with OpenAI

Next, we will connect OpenAI to Pabbly Connect to generate content based on the meeting titles from Google Sheets. Select OpenAI as your action application and choose the ‘Generate Content’ action event.

Now, you need to connect your OpenAI account by providing your API key. Once connected, you will enter the details required for generating content. This includes selecting the AI model and providing a prompt like ‘Generate meeting minutes for the meeting title and date.’ This ensures that OpenAI knows what to create based on the incoming data.

• Map the title and date fields from the previous step to dynamically generate content.
• Set the maximum tokens to control the length of the generated content.
• Choose the sampling type to adjust the randomness of the output.

After setting these parameters, test the action to confirm that OpenAI generates the meeting minutes successfully. This step is crucial to ensure that the generated content meets your expectations before moving forward.

4. Sending Generated Minutes to Google Chat

The final step involves sending the generated meeting minutes to your team via Google Chat using Pabbly Connect. Add Google Chat as the next action application. Select ‘Create Message’ as the action event.

To configure this, you will need to provide the Google Chat webhook URL. This URL is essential for directing messages to your specific chat space. Set up a webhook in your Google Chat space, naming it appropriately, and copy the URL back to Pabbly Connect.

Enter the message format you want to send, including a reference to the generated meeting minutes. Map the generated content from OpenAI to the message field. Send a test message to verify that it appears correctly in your Google Chat space.

Upon successful testing, you will see that the message containing the meeting minutes is sent to your Google Chat space, completing your automation process.

5. Conclusion

In this tutorial, we demonstrated how to create an Automatic Meeting Minutes Generator using Pabbly Connect, Google Sheets, and OpenAI. By following these steps, you can automate the generation and sharing of meeting minutes seamlessly. This integration not only saves time but also enhances team communication.

Utilizing Pabbly Connect ensures that the entire process runs smoothly, from capturing meeting titles in Google Sheets to generating content with OpenAI and sharing it via Google Chat. Embrace this automation to streamline your meeting processes effectively.