Create PDFs from Google Forms Responses and Save in Google Drive Using Pabbly Connect

Learn how to automate the creation of PDFs from Google Forms responses and save them in Google Drive using Pabbly Connect. Step-by-step guide included. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To create PDFs from Google Forms responses, you first need to set up Pabbly Connect. Start by logging into your Pabbly Connect account. If you don’t have an account, you can create one for free. Once logged in, navigate to the dashboard where you can create a new workflow.

Click on ‘Create Workflow’ and name it something relevant, like ‘Google Forms to PDF’. This will help you easily identify your automation later. In this workflow, you will be integrating Google Forms with Google Drive using Pabbly Connect.

2. Connecting Google Forms to Pabbly Connect

In this step, you will connect your Google Forms to Pabbly Connect. Select Google Forms as your trigger application. Choose the trigger event as ‘New Response in Spreadsheet’. This will allow Pabbly Connect to capture responses from your Google Forms.

• Select the Google account linked to your Google Forms.
• Authorize Pabbly Connect to access your Google Forms.
• Choose the specific Google Form you want to work with.

After setting this up, test the trigger to ensure that Pabbly Connect is receiving data from your Google Form. This step is crucial as it confirms that the integration is working correctly.

3. Creating a PDF from Google Forms Responses

Once the Google Forms connection is established, the next step is to create a PDF document. For this, you will use the action event in Pabbly Connect. Select the ‘PDFMonkey’ application as your action application. Choose the action event as ‘Create PDF’.

In this section, you need to map the fields from your Google Forms responses to the PDF template. For example, if your form collects names and email addresses, you will map these fields accordingly. Ensure that the data is accurately mapped to create the PDF as desired.

• Select the PDF template you wish to use.
• Map the Google Forms fields to the corresponding PDF fields.
• Test this action to ensure the PDF is created correctly.

Testing is essential to confirm that the PDF generation works seamlessly with the data from Google Forms, facilitated by Pabbly Connect.

4. Saving the PDF in Google Drive

After creating the PDF, the next step is to save it in Google Drive. For this, you will add another action in Pabbly Connect. Select ‘Google Drive’ as the action application and choose ‘Upload File’ as the action event. This will allow you to save the generated PDF directly to your Google Drive.

In this step, you will need to specify the folder in Google Drive where you want to save the PDF. You can create a new folder or select an existing one. Ensure that you map the PDF file created in the previous step to this action.

Choose the Google Drive account to save the PDF. Select the folder where the PDF will be stored. Test this action to ensure the PDF uploads correctly.

By following these steps, you will ensure that every PDF generated from the Google Forms responses is automatically saved in your Google Drive, thanks to the powerful capabilities of Pabbly Connect.

5. Final Setup and Testing the Integration

With all actions set up in Pabbly Connect, it’s time to test the entire workflow. Conduct a test by submitting a new response in your Google Form and check if the PDF is generated and saved in Google Drive as expected. This final step is crucial for ensuring that the integration works flawlessly.

Monitor the Pabbly Connect dashboard to see the execution logs and verify that each action is executed successfully. If any issues arise, you can troubleshoot by reviewing the mapped fields and the setup in Pabbly Connect.

Once confirmed, you can enable the workflow, and Pabbly Connect will automatically create PDFs from new Google Forms responses and save them in Google Drive without any manual intervention.

Conclusion

Using Pabbly Connect, you can automate the process of creating PDFs from Google Forms responses and saving them in Google Drive, streamlining your workflow efficiently. This integration simplifies data management and enhances productivity.