Create Google Meet Video Link for Completed Tasks in Asana Using Pabbly Connect

Learn how to automate creating Google Meet links for completed tasks in Asana using Pabbly Connect. Follow this detailed tutorial for seamless integration. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Integration

To create a Google Meet video link when tasks are completed in Asana, you first need to access Pabbly Connect. Start by signing into your Pabbly Connect account. Once logged in, you will see various applications available for integration. Click on the ‘Access Now’ button to reach the dashboard.

On the dashboard, locate the blue button labeled ‘Create Workflow’. Click on it to start a new automation. Name your workflow something descriptive, such as ‘Create Google Meet Link When Task is Completed in Asana’, and click ‘Create’ to proceed. This sets the foundation for your integration.

2. Setting Up the Trigger in Pabbly Connect

In this step, you will configure the trigger for your automation using Pabbly Connect. Select Asana as your trigger application and choose the event ‘Update Task in a Project’. This event will initiate the workflow whenever a task is marked as complete in Asana.

• Choose ‘Asana’ as the trigger application.
• Select ‘Update Task in a Project’ as the event.
• Connect your Asana account to Pabbly Connect.

After connecting your account, select the specific project where your tasks are located. Click on ‘Save and Send Test Request’ to check if the integration is successful. Once a task is marked complete in Asana, Pabbly Connect will capture this update and prepare to trigger the next steps.

3. Filtering for Completed Tasks

To ensure that your integration only triggers for completed tasks, you need to set up a filter using Pabbly Connect. This filter checks whether the task completion data equals one, indicating that it has been marked complete.

• Set a filter condition: Data Completed should equal 1.
• Click ‘Save and Send Test Request’ to validate the filter.

If the condition is true, the workflow continues. This ensures that only completed tasks will trigger the creation of a Google Meet link, streamlining your automation process through Pabbly Connect.

4. Gathering User Information from Asana

Next, you will gather information about the user assigned to the completed task using Pabbly Connect. Select Asana again as your action application and choose the event ‘Get User’. This step is crucial for retrieving the email address of the user associated with the task.

Map the user ID from the previous step to ensure you are fetching the correct user. Click ‘Save and Send Test Request’ to obtain the user’s email address. This information will be used to invite the user to the Google Meet session once the link is created.

5. Creating the Google Meet Link

The final step involves using Pabbly Connect to create the Google Meet link. Select Google Meet as your action application and choose the event ‘Schedule a Meeting’. Connect your Google account to allow Pabbly Connect to access your calendar.

Fill in the required details such as the meeting summary, start and end times, and the email address of the user you gathered earlier. Click ‘Save and Send Test Request’ to finalize the meeting setup. You will receive a confirmation along with the meeting link, which can be shared with the user.

This automation not only saves time but ensures that meetings are scheduled promptly whenever a task is completed in Asana, all thanks to Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate the creation of Google Meet video links for completed tasks in Asana using Pabbly Connect. By following these steps, you can streamline your workflow and enhance productivity with seamless integration.