Automatically Update WooCommerce Order Status in Google Sheets with Pabbly Connect

Learn how to automatically update WooCommerce order status in Google Sheets using Pabbly Connect. Follow our step-by-step guide for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for WooCommerce and Google Sheets Integration

To automatically update WooCommerce order status in Google Sheets, we will use Pabbly Connect. First, access Pabbly Connect by signing in or creating a new account if you are a new user. After logging in, you will see the dashboard where all your applications are listed.

Next, click on the ‘Access Now’ button for Pabbly Connect. This will take you to the workflow creation area. Here, you will create a new workflow by clicking on the ‘Create Workflow’ button in the top right corner. Name your workflow ‘Automatically Update WooCommerce Order Status in Google Sheets’ and select a folder for it.

Creating Trigger in Pabbly Connect for WooCommerce

In this step, we will set up a trigger in Pabbly Connect for WooCommerce. Click on the arrow next to the trigger application and select ‘WooCommerce’ as the application. For the trigger event, choose ‘Order Updated’. This configuration ensures that every time an order status is updated in WooCommerce, Pabbly Connect will capture this change.

After selecting the trigger, Pabbly Connect will provide you with a unique Webhook URL. Copy this URL as you will need it to connect WooCommerce with Pabbly Connect. Follow these steps to set up the Webhook in your WooCommerce account:

• Go to WooCommerce settings from your dashboard.
• Select ‘Advanced’ and then ‘Webhooks’.
• Click on ‘Add Webhook’ and fill in the required details.
• Paste the copied Webhook URL and set the status to active.

After saving the Webhook, you will see a confirmation message indicating that the webhook has been successfully created. This step establishes the connection between WooCommerce and Pabbly Connect.

Capturing Updates from WooCommerce in Pabbly Connect

Now that we have set up the trigger in Pabbly Connect, the next step is to capture the updates. Open your WooCommerce account and update the status of an order. For example, change the status from ‘Processing’ to ‘Completed’. After updating the order, return to Pabbly Connect and click on ‘Recapture Webhook Response’. This will allow Pabbly Connect to capture the updated order details.

Once you click on ‘Recapture Webhook Response’, Pabbly Connect will show a message indicating that it is waiting for a response. After you update the order in WooCommerce, you should see the captured response in Pabbly Connect. This response includes all relevant order details, confirming that the integration is functioning correctly.

Setting Up Action in Pabbly Connect for Google Sheets

With the trigger set up and tested, it’s time to configure the action in Pabbly Connect for Google Sheets. Click on the plus icon to add an action step and select ‘Google Sheets’ as the application. For the action event, choose ‘Lookup Spreadsheet Row V2’. This action will allow us to find the corresponding order in Google Sheets based on the order ID.

After selecting the action, connect your Google Sheets account with Pabbly Connect. You will be prompted to authorize the connection. Once connected, select the spreadsheet where your WooCommerce order details are stored. Map the order ID from the previous step to the lookup value field. This ensures that Pabbly Connect retrieves the correct row from Google Sheets.

Updating Order Status in Google Sheets via Pabbly Connect

After successfully looking up the order in Google Sheets, the final step is to update the order status. Add another action step in Pabbly Connect and select ‘Google Sheets’ again, this time choosing ‘Update Row’ as the action event. This action will update the status of the order in Google Sheets based on the changes captured from WooCommerce.

Map the required fields, including the row index and the new order status. After completing the mapping, click on ‘Save and Send Test Request’. You should receive a positive response indicating that the order status has been updated successfully in Google Sheets. Check your Google Sheets to confirm that the order status reflects the update made in WooCommerce.

Conclusion

In this tutorial, we demonstrated how to automatically update WooCommerce order status in Google Sheets using Pabbly Connect. By following these steps, you can ensure that your order statuses remain synchronized across platforms, enhancing your workflow efficiency and data accuracy.