Automatically Add Multi-Product WooCommerce Order Details in Airtable Using Pabbly Connect

Learn how to automatically add multi-product WooCommerce order details in Airtable using Pabbly Connect, step by step. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WooCommerce and Airtable Integration

Pabbly Connect is essential for automatically adding multi-product WooCommerce order details in Airtable. To get started, visit the Pabbly Connect website and sign up for a free account if you haven’t already.

Once logged in, click on the Pabbly Connect option. You will be directed to the dashboard where you can create and manage your workflows. Click on the Create Workflow button to begin setting up your integration.

2. Setting Up Trigger Event in Pabbly Connect

In this step, we will set up the trigger event using Pabbly Connect. Click on the Trigger box and select WooCommerce as your application. For the trigger event, choose New Order created. This event will initiate the workflow when a new order is placed.

• Select WooCommerce as the trigger application.
• Choose New Order as the trigger event.
• Connect your WooCommerce account using the provided webhook URL.

After selecting the trigger, you will need to connect WooCommerce with Pabbly Connect by pasting the copied webhook URL into the WooCommerce settings. This will allow Pabbly Connect to receive order details automatically.

3. Transforming Data Using Pabbly Connect’s Transformer Tool

Once the trigger is set, the next step is to transform the order data. In Pabbly Connect, add a new action and select Data Transformer as the application. This tool will help convert the order details into a format suitable for Airtable.

Choose the Line Itemizer action event. This action will convert the array of product details into a comma-separated format. Use mapping to select the product details from the previous step.

• Select Data Transformer as the action application.
• Choose Line Itemizer as the action event.
• Map the product details from the WooCommerce order response.

After saving the transformation, you will receive the formatted product details in a comma-separated value format. This format is essential for the next step where we will replace commas with new lines.

4. Formatting Text for Airtable Using Pabbly Connect

To ensure that the product details are displayed correctly in Airtable, we need to replace commas with new lines. Add another action step and select Text Format by Pabbly as the application. Choose Replace Text as the action event.

Map the text that contains the product details and specify that you want to replace commas with a newline character. Repeat this process for any additional fields you need to format, such as quantity and total amount.

Select Text Format by Pabbly as the action application. Choose Replace Text as the action event. Map the text and replace commas with newline characters.

After formatting the text, you will have all necessary product details ready to be sent to Airtable, ensuring they are displayed as line items.

5. Adding Data to Airtable Using Pabbly Connect

Finally, we will add the formatted data into Airtable. Add a new action step in Pabbly Connect and select Airtable as the application. Choose Create Record as the action event.

Connect your Airtable account by providing the API token and selecting the appropriate base and table. Map the fields such as customer name, product names, quantity, and total amount from the previous steps to the corresponding Airtable fields.

Select Airtable as the action application. Choose Create Record as the action event. Map all necessary fields to the Airtable database.

Once you save and test this action, you will see that the details of the WooCommerce order are automatically added to your Airtable database, confirming that the integration is successful.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automatically add multi-product WooCommerce order details in Airtable. By following the steps outlined, you can streamline your order management process effectively.

Using Pabbly Connect not only simplifies the integration between WooCommerce and Airtable but also ensures that your order details are organized and easily accessible. This automation saves time and minimizes errors in data entry.