Automate Your Webinar Registrations with Pabbly Connect

Learn how to automate subscriber creation from Zoom registrations using Pabbly Connect in this detailed tutorial. Streamline your webinar management effectively. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate the process of creating subscribers from Zoom registrations, the first step is to access Pabbly Connect. You can sign in to your existing account or create a new one on the Pabbly Connect website. Once logged in, you will see all the available applications.

After signing in, click on the ‘Access Now’ button for Pabbly Connect. This will take you to the dashboard where you can create a new workflow for your automation needs. The ease of accessing Pabbly Connect makes it a powerful tool for managing integrations.

2. Creating a Workflow in Pabbly Connect

Next, you will create a workflow in Pabbly Connect. Click on the ‘Create Workflow’ button located at the top right corner of the dashboard. A dialog box will appear, prompting you to enter a name for your workflow and select a folder to save it in.

• Enter the workflow name as ‘Create Subscriber from Zoom Registrant’.
• Select the folder named ‘Zoom Automations’ for better organization.

After naming your workflow and selecting the folder, click on the ‘Create’ button to finalize your workflow setup. This is an essential step as it sets the foundation for connecting Zoom and your email marketing tool.

3. Setting Up the Trigger in Pabbly Connect

The next step in using Pabbly Connect is to set up the trigger. You will need to select ‘Zoom’ as the trigger application. For the trigger event, choose ‘Configure Webhook’. This event will allow Pabbly Connect to capture new registrations from your Zoom webinars.

Click on the ‘Connect’ button. A new window will appear asking you to add a new connection or select an existing one. To create a connection, you will need to log in to your Zoom account and obtain a token. Follow these steps:

• Log into your Zoom account and navigate to the ‘Advanced’ section under ‘Admin’.
• Select ‘App Marketplace’ and click on ‘Develop’ at the top right corner.
• Choose ‘Build App’ and create a general app to get your token.

Once you have the token, paste it into the required field in Pabbly Connect. This allows the integration to function effectively, capturing all new registrations automatically.

4. Configuring Event Subscriptions in Zoom

To finalize the connection between Zoom and Pabbly Connect, configure the event subscriptions in your Zoom app. In the Zoom App Marketplace, navigate to the ‘Event Subscription’ section and toggle the button on. This step is crucial for allowing Zoom to send registration data to Pabbly Connect.

Click on the plus button to add a new event subscription. For the subscription name, write ‘New Registrations’. Set the event to ‘Meeting Registrations Created’. This configuration ensures that every time a new registration is made, Pabbly Connect will capture the details.

Paste the webhook URL provided by Pabbly Connect into the endpoint URL field. Click ‘Save’ to confirm your event subscription settings.

Now, whenever a new registration occurs in Zoom, the data will be sent to Pabbly Connect, allowing for seamless subscriber management.

5. Adding Subscribers in AWeber via Pabbly Connect

The final step is to set up the action in Pabbly Connect to add new subscribers to AWeber. Select ‘AWeber’ as the action application and choose ‘Add or Update Subscriber’ as the action event. This action will create a new subscriber entry in your AWeber account whenever a new registration is captured from Zoom.

Click on the ‘Connect’ button and authorize Pabbly Connect to access your AWeber account. Once authorized, select the list you want to add subscribers to. Map the data from the Zoom registration to the AWeber fields by selecting the first name, last name, and email from the previous response captured by Pabbly Connect.

Ensure that you select the correct list ID for your subscribers. Click on ‘Save and Send Test Request’ to verify that the subscriber is added successfully.

After testing, check your AWeber account to confirm that the new subscriber has been added. This integration allows you to manage your email list efficiently without manual effort, significantly improving your workflow.

Conclusion

In this tutorial, we explored how to automate the creation of subscribers from Zoom registrations using Pabbly Connect. By integrating these tools, you can save time and streamline your webinar management process effectively. Start using Pabbly Connect today to enhance your automation workflows.