Automate Your Google Forms with Pabbly Connect: A Step-by-Step Guide

Learn how to automate Google Forms using Pabbly Connect for seamless integration with Gmail, Slack, and WhatsApp. Follow our detailed tutorial now! Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Forms Automation

To begin automating your Google Forms, you need to access Pabbly Connect. Start by visiting the Pabbly Connect website and either sign in or create a new account.

If you are new, click on the ‘Sign Up for Free’ button. After signing up, you will get 100 tasks free every month. Once logged in, click on ‘Access Now’ under Pabbly Connect to reach the dashboard where you can create workflows.

2. Creating a New Workflow in Pabbly Connect

In Pabbly Connect, workflows are essential for automating tasks. To create a new workflow, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Automate Google Forms Responses’. using Pabbly Connect

• Select the folder where you want to save your workflow.
• Click ‘Create’ to initiate the workflow setup.
• You will see two boxes: Trigger and Action.

In the Trigger box, select ‘Google Forms’ as your trigger application and choose ‘New Response Received’ as the trigger event. This setup allows Pabbly Connect to listen for new responses from your Google Forms.

3. Connecting Google Forms with Pabbly Connect

To connect Google Forms with Pabbly Connect, you will need a Webhook URL. This URL acts as a bridge between Google Forms and Pabbly Connect. Copy the Webhook URL provided in Pabbly Connect and head to your Google Form.

In your Google Form, navigate to the associated Google Sheet where responses are collected. Go to the ‘Extensions’ menu, find the Pabbly Connect VBook extension, and open the initial setup. Paste the copied Webhook URL into the designated field and set the trigger column to the last data entry column, which is typically column E.

4. Setting Up Email Notifications with Pabbly Connect

Now that Google Forms is connected, you can set up automated email notifications. In the Action section of your workflow, select ‘Gmail’ as your action application. Choose ‘Send Email’ as the action event to notify users who fill out your form. using Pabbly Connect

• Connect your Gmail account by clicking ‘Add New Connection’.
• Map the recipient’s email address from the Google Form response.
• Compose your email content and subject before saving the action.

Once you save this action, Pabbly Connect will automatically send an email to users whenever a new response is recorded in Google Forms.

5. Notifying Your Team on Slack

In addition to sending emails, you can notify your team via Slack. To do this, add another action in your workflow and select ‘Slack’ as the action application. Choose ‘Send Channel Message’ as the action event. using Pabbly Connect

Connect your Slack account and select the channel where you want to post the message. You can map the details from the Google Form responses into the message, such as the lead’s name, email, phone number, and city. This allows your team to receive real-time updates directly in Slack.

6. Sending WhatsApp Notifications

Finally, to enhance communication, set up WhatsApp notifications using the WhatsApp Cloud API. Select ‘WhatsApp Cloud API’ as your action application and choose ‘Send Template Message’ as the action event. using Pabbly Connect

Connect your WhatsApp account and provide the necessary details like token and phone number ID. Map the recipient’s phone number and customize the message template to inform users that their form submission was successful. This ensures that users receive immediate feedback via WhatsApp.

Conclusion

By using Pabbly Connect, you can effectively automate Google Forms to streamline communication with both users and your team. This integration allows for seamless email notifications, Slack updates, and WhatsApp messages, enhancing overall efficiency.