Automate WooCommerce Order Updates via WhatsApp and Notion with Pabbly Connect

Learn how to automate sending WooCommerce order details via WhatsApp and adding them to Notion using Pabbly Connect for seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect for Automation

To begin automating WooCommerce order details via WhatsApp and Notion, access Pabbly Connect. First, visit the Pabbly Connect website and sign in to your account. If you are new, you can sign up for free and receive 100 tasks monthly.

Once logged in, you will see the dashboard. Click on Pabbly Connect to access the main interface. Here, you will create a new workflow for sending WooCommerce order details through WhatsApp and adding them to Notion.

Creating a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click the ‘Create Workflow’ button located in the top right corner. A dialog box will appear, prompting you to name your workflow and select a folder. Name it something like ‘Send WooCommerce Order Details via WhatsApp and Add to Notion’.

Next, select a folder to save your workflow. For this example, choose the folder you created for WooCommerce automations. After naming and selecting the folder, click on the ‘Create’ button to finalize your workflow setup.

Setting Up the Trigger in Pabbly Connect

To set up the trigger in Pabbly Connect, click on the arrow in the trigger section. Select WooCommerce as the trigger application. Choose the event as ‘New Order Created’ to capture new orders automatically.

After selecting the trigger, Pabbly Connect will provide a Webhook URL. Copy this URL and navigate to your WooCommerce account settings. In the WooCommerce settings, go to the Advanced tab and select Webhooks. Click on ‘Add Webhook’ and fill in the required fields, including the name, status (active), and topic (Order Created). Paste the copied Webhook URL in the Delivery URL field and save the settings.

• Name your webhook (e.g., Dummy Webhook).
• Set the status to Active.
• Select the topic as Order Created.
• Paste the copied Webhook URL in the Delivery URL field.

After saving the webhook, return to your Pabbly Connect workflow and click on ‘Capture Webhook Response’ to confirm that the connection is successful.

Sending WhatsApp Messages via Pabbly Connect

With the trigger set, the next step involves sending a WhatsApp message using Pabbly Connect. In the action section, select WhatsApp Cloud API as the application and choose ‘Send Template Message’ as the action event. Connect it to your Pabbly Connect account by entering the required details like token, phone number ID, and WhatsApp business account ID.

Once connected, select the message template you created in WhatsApp Cloud API. Map the recipient’s mobile number from the previous step to ensure the message is sent to the correct customer. Fill in the required fields such as customer name, order number, and product details by mapping them from the WooCommerce order data.

• Select the WhatsApp template (e.g., WooCommerce Order Confirmation).
• Map the recipient mobile number from the WooCommerce order data.
• Fill in the message body fields with customer and order details.

After completing the mapping, click on ‘Save and Send Test Request’ to send the WhatsApp message. Check your WhatsApp to confirm that the message has been received successfully.

Adding Order Details to Notion via Pabbly Connect

The final step is to add the order details to Notion using Pabbly Connect. In the action section, select Notion as the application and choose ‘Create Database Item’ as the action event. Connect your Notion account by selecting the appropriate page where you want to store the order details.

After connecting, map the order details from the previous WooCommerce step into your Notion database fields, such as phone number, shipping address, email, and product details. Ensure that all necessary fields are filled accurately before clicking ‘Save and Send Test Request’ to create the database item in Notion.

Map the phone number and address fields from WooCommerce order data. Select the correct database in Notion for storing order details. Ensure all required fields are mapped before saving.

After completing this, check your Notion database to confirm that the order details have been added successfully. You have now fully automated the process of sending WooCommerce order details via WhatsApp and adding them to Notion using Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to automate sending WooCommerce order details via WhatsApp and adding them to Notion using Pabbly Connect. This integration not only enhances customer communication but also streamlines order management effectively.