Automate WhatsApp Reminders for Zoom Meetings Using Pabbly Connect

Learn how to automate WhatsApp reminders for Zoom meetings using Pabbly Connect. Follow this step-by-step guide to set up reminders effectively. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate WhatsApp reminders for Zoom meetings, you first need to access Pabbly Connect. This powerful integration platform allows you to connect various applications seamlessly. Start by visiting the Pabbly Connect website and either sign in or create a new account.

Once logged in, you’ll be directed to the dashboard where you can create your workflow. Click on the ‘Create Workflow’ button to begin setting up the automation process. Here, you will name your workflow appropriately, such as ‘Automated WhatsApp Reminders for Zoom Meetings’.

2. Setting Up Zoom as the Trigger Application

In this step, you will configure Zoom as the trigger application in Pabbly Connect. This means that any new registration in Zoom will initiate the workflow. Select Zoom from the list of applications and choose the trigger event as ‘New Meeting Registration’.

• Select Zoom as the trigger application.
• Choose ‘New Meeting Registration’ as the trigger event.
• Connect your Zoom account by adding the required tokens.

After setting the trigger, Pabbly Connect will provide you with a webhook URL. This URL is essential for capturing registration data from Zoom. Copy this URL and proceed to set up event subscriptions in your Zoom account.

3. Configuring Zoom Event Subscriptions

Now that you have the webhook URL, navigate to your Zoom account settings to configure event subscriptions. This step is crucial for enabling Zoom to send registration data to Pabbly Connect.

In the Zoom dashboard, go to the ‘App Marketplace’ and select ‘Develop’ followed by ‘Build App’. Create a new app and enter the webhook URL previously copied from Pabbly Connect. This allows Zoom to send notifications to Pabbly Connect whenever a new registration occurs.

• Create a new app in the Zoom App Marketplace.
• Enter the webhook URL in the app settings.
• Save the app and enable event notifications.

Once the event subscriptions are set up, Zoom will start sending meeting registration details to Pabbly Connect, triggering the automation workflow.

4. Sending WhatsApp Reminders through Pabbly Connect

With Zoom configured, the next step is to send WhatsApp reminders. For this, select the action application as AI Sensi in Pabbly Connect. This application will handle the sending of WhatsApp messages to registrants.

Set up the action event as ‘Send Template Message’. Here, you will need to connect your AI Sensi account and provide the campaign name. Make sure to map the registrant’s phone number and name from the Zoom registration data captured by Pabbly Connect.

Select AI Sensi as the action application. Choose ‘Send Template Message’ as the action event. Map the registrant’s details for personalized messages.

This setup ensures that registrants receive timely reminders via WhatsApp, effectively reducing no-show rates for your Zoom meetings.

5. Testing and Optimizing the Workflow

After configuring the workflow, it’s essential to test it to ensure everything functions as intended. Perform a test registration in Zoom to trigger the workflow and check if the WhatsApp reminder is sent correctly through Pabbly Connect.

Monitor the responses in Pabbly Connect to verify that the data is captured accurately. Adjust any settings or mappings as necessary to optimize performance. You can also set up additional reminders for different time intervals if desired.

By following this process, you can effectively automate WhatsApp reminders for Zoom meetings, enhancing attendance rates and ensuring participants are well-informed about their scheduled sessions.

Conclusion

In this tutorial, we demonstrated how to automate WhatsApp reminders for Zoom meetings using Pabbly Connect. By integrating these applications, you can enhance communication and reduce no-shows effectively. This setup is not only efficient but also easy to implement with Pabbly Connect’s user-friendly interface.