Automate Video Transcription with Pabbly Connect: A Step-by-Step Guide

Learn how to automate video transcription into text documents using Pabbly Connect, Google Sheets, and Happy Scribe with this detailed tutorial. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Video Transcription

To start automating your video transcription, you first need to access Pabbly Connect. This integration tool allows you to connect different applications seamlessly. Begin by signing up for a free account on the Pabbly Connect website. After signing in, navigate to your dashboard.

Once on the dashboard, click on the ‘Create Workflow’ button. Here, you can name your workflow according to your preference. After naming, click the ‘Create’ button to proceed to the workflow page where you will set up triggers and actions for your automation.

2. Configuring Google Sheets as a Trigger in Pabbly Connect

In this step, you will set Google Sheets as the trigger for your workflow in Pabbly Connect. Select Google Sheets from the app options and choose the trigger event as ‘New Row’. This means that every time a new row is added to your Google Sheets, the workflow will be activated.

• Choose Google Sheets as the app.
• Select the trigger event ‘New Row’.
• Copy the provided webhook URL.

After setting up the trigger, you will need to perform a test submission to ensure that the connection is working correctly. Enter a new row in your Google Sheets with the video file link and title. This data will be captured by Pabbly Connect to proceed with the next actions in your workflow.

3. Connecting to Happy Scribe for Transcription

Next, you will connect to Happy Scribe using Pabbly Connect. In the action step, search for Happy Scribe and select the action event as ‘Create Transcription’. This action will initiate the transcription process for the video file you entered in Google Sheets.

To connect to Happy Scribe, you will need to provide your API key and organization ID. These can be found in your Happy Scribe account settings under the API section. Format the API key as follows: ‘Bearer YOUR_API_KEY’. After entering the required information, click on ‘Save’ to establish the connection.

• Select ‘Create Transcription’ as the action event.
• Map the video title from Google Sheets to the transcription name field.
• Enter the language code (e.g., ‘en’ for English).

Once configured, click on ‘Save and Send Test Request’. This will start the transcription process for the video file, and you can verify the response to ensure everything is working correctly.

4. Delaying and Retrieving the Transcription File

After initiating the transcription, you need to add a delay before retrieving the transcription file. This is because Happy Scribe requires some time to process the transcription. Use the delay feature in Pabbly Connect and set it to wait for 5 minutes.

Once the delay is set, you will connect to Happy Scribe again to retrieve the transcription file. Choose the action event as ‘Retrieve Export’. Use the existing connection for Happy Scribe and map the export ID from the previous step. Click ‘Save’ to proceed.

Select ‘Retrieve Export’ as the action event. Map the export ID from the previous step. Click ‘Save and Send Test Request’ to get the downloadable link.

After retrieving the link, you can check the status to ensure that the transcription file is ready for download. This link will be used to update your Google Sheets.

5. Updating Google Sheets with the Transcription Link

The final step is to update your Google Sheets with the transcription link using Pabbly Connect. Again, select Google Sheets as the app and choose the action event ‘Update Cell Value’. This will allow you to insert the transcription link into the appropriate cell in your spreadsheet.

Connect to your Google account and select the spreadsheet and sheet where you want to update the link. Specify the cell range where the link should be placed, such as C2, and map the transcription link from the previous step. Click on ‘Save and Send Test Request’ to complete the process.

Select the spreadsheet and sheet name. Map the cell range for the transcription link. Click ‘Save and Send Test Request’ to update the cell.

After this step, your Google Sheets will automatically be updated with the transcription link every time a new video file is added. This automation saves significant time and effort, allowing you to focus on other tasks.

Conclusion

This tutorial demonstrated how to automate video transcription using Pabbly Connect, Google Sheets, and Happy Scribe. By following these steps, you can efficiently convert video files into text documents automatically. This process enhances productivity and reduces manual effort significantly.