Automate Student Enrollment with Pabbly Connect and Google Forms

Learn how to automate student enrollment in courses using Pabbly Connect with Google Forms, Zenler, and Google Sheets in this detailed tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating student enrollment using Pabbly Connect, first access the Pabbly Connect website. If you are a new user, you can sign up for free to get started with 100 tasks every month.

After signing in, you will see the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button in the top right corner. Enter a name for your workflow, such as ‘Enroll Students Based on Results,’ and select a folder to save it. Then, click on the ‘Create’ button to proceed.

2. Setting Up the Trigger with Google Forms

In this step, you will set up the trigger for your workflow using Pabbly Connect and Google Forms. Select Google Forms as your trigger application and choose the event ‘New Response Received’. This event activates the workflow whenever a student submits a quiz.

• Select Google Forms as the trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

Next, go to your Google Form, click on the ‘Responses’ tab, and link it to a Google Sheet. Choose to create a new spreadsheet to store the responses. This spreadsheet will capture all quiz submissions automatically.

3. Connecting Google Sheets to Pabbly Connect

Now, you will connect the Google Sheet to Pabbly Connect to ensure that responses are sent automatically. Click on ‘Extensions’ in Google Sheets, then select ‘Add-ons’ and choose ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it if you haven’t already.

• Access the Extensions menu and select ‘Pabbly Connect Webhooks’.
• Click on ‘Initial Setup’ and paste the webhook URL from Pabbly Connect.
• Set the trigger column to the last column in your spreadsheet.

After completing the setup, ensure that the ‘Send on Event’ option is checked. This allows Google Sheets to send data to Pabbly Connect whenever a new response is recorded.

4. Enrolling Students in Courses Based on Scores

With the trigger set up, it’s time to configure the action step to enroll students based on their quiz scores using Pabbly Connect. For this, select ‘Router by Pabbly’ as the action application. This feature allows conditional actions based on the student’s score.

Set up two routes: one for students scoring more than three points to enroll in the ‘Advanced PHP Programming’ course, and another for those scoring less than three points to enroll in the ‘PHP Course for Beginners’. Ensure that you define the conditions clearly in the router settings.

5. Testing the Automation Workflow

After setting up the routes, it’s crucial to test your automation workflow using Pabbly Connect. Submit a response through your Google Form to see if the integration works as expected. Check the Google Sheet to confirm that the response is recorded correctly.

Finally, verify in your Zenler account whether the student has been enrolled in the correct course based on their score. This final check ensures that your automation is functioning correctly and that students are enrolled without manual intervention.

Conclusion

This guide summarizes the key points and helps you understand the essential features and benefits of using this tool.

In conclusion, this tutorial demonstrated how to use Pabbly Connect to automate student enrollment based on quiz results from Google Forms. By integrating these applications, you can streamline administrative tasks and enhance the learning experience for your students.