Automate Slack Notifications for Google Form Submissions Using Pabbly Connect

Learn how to automate Slack notifications for Google Form submissions using Pabbly Connect. Step-by-step guide to set up seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin automating Slack notifications for Google Form submissions, you first need to access Pabbly Connect. Open your browser and navigate to the Pabbly Connect homepage. If you’re a new user, you can sign up for free, which allows you to explore various automation features.

Existing users should click on the ‘Sign In’ button. Once logged in, you will see various Pabbly applications. Click on the ‘Access Now’ button under Pabbly Connect to enter your dashboard where you can create workflows.

2. Creating a Workflow in Pabbly Connect

In your Pabbly Connect dashboard, start by creating a new workflow. Click on the ‘Create Workflow’ button. You will be prompted to enter a name for your workflow; for this integration, name it ‘Automate Slack Notifications for Google Form Submissions’. You can also choose a folder to save your workflow, such as ‘Automations’. using Pabbly Connect

• Click on the ‘Create’ button to proceed.
• You will now see the workflow window with options for Trigger and Action.

The trigger application will be Google Forms. Select it and choose the trigger event as ‘New Response Received’. This event will initiate the workflow whenever a new registration is submitted through your Google Form.

3. Connecting Google Forms to Pabbly Connect

After selecting Google Forms as your trigger application, you will receive a webhook URL. Copy this URL, as it will be used to connect your Google Form to Pabbly Connect. Open your Google Forms account and navigate to the form you want to integrate. using Pabbly Connect

In the Google Forms interface, go to the ‘Responses’ tab. If you haven’t linked your form to Google Sheets yet, do so by clicking on ‘Link with Sheets’. After linking, open the Google Sheets associated with your form. Go to ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’ to find and install the Pabbly Connect add-on if you haven’t done so already.

• Search for ‘Pabbly Connect Webhooks’ and install it.
• After installation, refresh the Google Sheet to see the Pabbly Connect options.

Next, go back to ‘Extensions’, select ‘Pabbly Connect Webhooks’ and click on ‘Initial Setup’. Here, select the sheet where your responses are recorded, paste the copied webhook URL, and define the trigger column (usually the last column where data is added). Click on ‘Submit’ to finalize the setup.

4. Setting Up Slack Action in Pabbly Connect

Now that Google Forms is connected to Pabbly Connect, it’s time to set up the action in Slack. Go back to your workflow in Pabbly Connect and select Slack as the action application. Choose the action event as ‘Send Channel Message’.

Click on ‘Connect’ and you will be prompted to add a new connection or select an existing one. If you are adding a new connection, you will need to enter your Slack token type (User or Bot). For this integration, choose ‘Bot’ as the token type.

Click on ‘Connect with Slack’ to authorize Pabbly Connect. After authorization, select the channel where you want to send notifications.

Map the message details from the Google Form responses to the Slack message format. This mapping allows dynamic content to be sent to Slack whenever a new registration occurs.

5. Testing the Integration

After setting up the trigger and action, it’s crucial to test your workflow to ensure everything functions correctly. Submit a test response through your Google Form. Once submitted, check your Google Sheets to confirm the response was recorded.

Then, return to Pabbly Connect and check if the webhook has captured the response. If successful, you should see the details of the test registration. Finally, check your selected Slack channel for the new registration alert. The message should reflect the details you mapped from the Google Form.

Ensure that the message format in Slack includes all necessary information from the form. Repeat the test with different submissions to confirm reliability.

With this, your integration is complete! You can now automate Slack notifications for every new Google Form submission using Pabbly Connect, enhancing team communication and efficiency.

Conclusion

This tutorial demonstrated how to automate Slack notifications for Google Form submissions using Pabbly Connect. By following the steps outlined, you can streamline communication within your team and ensure timely updates on registrations.