Automate Sending Competition Results on WhatsApp Using Pabbly Connect and Google Sheets

Learn how to automate sending competition results to participants on WhatsApp using Pabbly Connect and Google Sheets. Follow this step-by-step tutorial for seamless integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start sending competition results on WhatsApp, you need to access Pabbly Connect. Visit the Pabbly website and click on the ‘Products’ tab, then select ‘Connect’. This platform will help you integrate Google Sheets with WhatsApp seamlessly.

Once on the Pabbly Connect page, sign in to your account. If you don’t have an account, you can sign up for free. After signing in, click on ‘Create Workflow’ to begin setting up your integration.

2. Setting Up Google Sheets as the Trigger

In this step, you will configure Google Sheets as the trigger application in Pabbly Connect. Choose Google Sheets as your trigger app and select the trigger event as ‘New Spreadsheet Row’. This means that whenever a new participant is added to your Google Sheet, it will trigger the workflow.

• Select ‘Google Sheets’ from the list of applications.
• Choose the trigger event ‘New Spreadsheet Row’.
• Copy the provided webhook URL for Google Sheets integration.

Next, go to your Google Sheets document and install the Pabbly Connect Webhooks add-on. Once installed, paste the webhook URL into the add-on settings and specify the trigger column where data will be captured. Ensure that you refresh the Google Sheet after installation for the changes to take effect.

3. Adding Participant Data to Google Sheets

After setting up the trigger, add participant data to your Google Sheets. For example, input participant details such as name, email, phone number, and competition results. This data will be sent to WhatsApp automatically via Pabbly Connect.

Once you enter the participant’s details, click on the ‘Extensions’ tab, navigate to ‘Pabbly Connect Webhooks’, and select ‘Send on Event’. This action ensures that the data is sent to Pabbly Connect whenever a new row is added.

• Enter participant name, email, phone number, and competition result in the new row.
• Click on ‘Send Test’ in the Pabbly Connect Webhooks add-on.
• Check if the data has been received in Pabbly Connect.

This step verifies that your Google Sheets setup is working correctly with Pabbly Connect before proceeding to the next stage.

4. Sending Competition Results via WhatsApp

Now that your Google Sheets is set up, the next step is to send messages through WhatsApp using Pabbly Connect. For this, you will need to use the Chat API as the action application. Select ‘Chat API’ and choose the action event ‘Send Message’.

In the Chat API configuration, you will need to input the API URL and Token ID. This information can be obtained from your Chat API account. Once connected, map the necessary fields such as phone number and message content to send personalized competition results to each participant.

Map the phone number field to the participant’s phone number from Google Sheets. Create a message template that includes the participant’s name and their competition result. Test the connection to ensure messages are sent successfully.

After configuring everything, click on ‘Save’ and send a test message to confirm that the integration works as intended through Pabbly Connect.

5. Summary of the Integration Workflow

This integration workflow allows you to automate the process of sending competition results to participants on WhatsApp using Pabbly Connect. By connecting Google Sheets with Chat API, you can ensure that every new entry in your spreadsheet triggers an automatic message to the respective participant.

The entire process involves setting up a trigger in Google Sheets, adding participant data, and configuring the Chat API for sending messages. With Pabbly Connect, this entire setup requires no coding knowledge, making it accessible for everyone.

In summary, you have successfully integrated WhatsApp with Google Sheets using Pabbly Connect, allowing for efficient communication of competition results to participants.

Conclusion

In this tutorial, we demonstrated how to send competition results to participants on WhatsApp using Pabbly Connect and Google Sheets. This integration streamlines communication and enhances the participant experience, making it easy to automate notifications.