Automate Inventory Management with Pabbly Connect and WooCommerce

Learn how to automate inventory management using Pabbly Connect with WooCommerce and WhatsApp notifications in this detailed step-by-step tutorial. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Workflow Creation

To start automating inventory management, first access Pabbly Connect. This platform allows you to create workflows that integrate various applications like WooCommerce and WhatsApp.

Begin by signing in to your Pabbly Connect account. If you’re a new user, you can sign up for free and receive 100 tasks per month. Once logged in, navigate to the ‘All Pabbly Apps’ window and select Pabbly Connect to access the dashboard.

2. Create a New Workflow in Pabbly Connect

After accessing Pabbly Connect, create a new workflow by clicking on the ‘Create Workflow’ button in the top right corner. You will be prompted to name your workflow and select a folder for organization.

• Name your workflow (e.g., ‘Automate Inventory Management’)
• Choose a folder to save this workflow

Once you’ve named your workflow and selected a folder, click on the ‘Create’ button. This sets up your workflow, which consists of a trigger and an action.

3. Set Up WooCommerce Trigger in Pabbly Connect

For the trigger application, select WooCommerce, as it will monitor stock updates. Choose the trigger event as ‘Product Updated’ to notify you whenever the stock of a product is modified.

After selecting the trigger, Pabbly Connect provides a webhook URL. This URL is essential for connecting your WooCommerce account to Pabbly Connect. Copy this URL for the next steps.

• Log into your WooCommerce account
• Navigate to Settings > Advanced > Webhooks
• Click ‘Add Webhook’ and fill in the details
• Paste the copied webhook URL and select ‘Active’ status

After saving the webhook, return to Pabbly Connect to capture the response, ensuring the connection is successful.

4. Configure WhatsApp Action in Pabbly Connect

Now, configure the action step by selecting WhatsApp by AI Sensei. This action will send a notification whenever the stock falls below a specified threshold. using Pabbly Connect

Choose the action event as ‘Send Template Message’. Connect your WhatsApp account by entering the required API key from your AI Sensei account. Ensure that you have created a campaign in WhatsApp to send messages.

Create a campaign in WhatsApp with the status set to live Select the message template for stock alerts Map the product name and stock quantity in the template parameters

Once everything is set up, test the action to ensure that the WhatsApp notification is sent correctly when the stock is updated in WooCommerce.

5. Test the Integration Between WooCommerce and WhatsApp

To finalize the automation, perform a dummy product update in your WooCommerce account. This action will trigger the workflow you created in Pabbly Connect.

After updating the stock, check your WhatsApp for the notification. The message should indicate the product name and the remaining stock quantity, confirming that the integration works seamlessly.

By successfully testing the integration, you can ensure that you will receive timely notifications about low stock levels, allowing you to manage your inventory effectively.

Conclusion

In this tutorial, we demonstrated how to automate inventory management using Pabbly Connect with WooCommerce and WhatsApp notifications. This integration streamlines your workflow and ensures you stay informed about stock levels.