Automate Inventory Alerts on Slack with Pabbly Connect and WooCommerce

Learn how to automate inventory alerts on Slack using Pabbly Connect and WooCommerce in this detailed tutorial. Step-by-step guide included. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for WooCommerce and Slack Integration

To send automated inventory alerts on Slack, we will use Pabbly Connect as the integration platform. First, access Pabbly Connect by visiting the website and signing in or creating a free account. This process is straightforward and allows you to test the features with 100 free tasks monthly.

Once logged in, navigate to the dashboard where you can create a new workflow. Click on the ‘Create Workflow’ button, name it ‘Send Automated Inventory Alerts on Slack’, and select an appropriate folder for organization. This initial setup is crucial for managing your automated processes efficiently.

Setting Up WooCommerce Trigger in Pabbly Connect

The next step involves configuring the trigger in Pabbly Connect. Select WooCommerce as your trigger application and choose the event ‘Product Updated’. This event will activate the workflow whenever the stock quantity of a product is updated in your WooCommerce store.

After selecting the trigger event, Pabbly Connect provides a webhook URL. This URL acts as a bridge between WooCommerce and Pabbly Connect. Follow these steps to set up the webhook in WooCommerce:

• Navigate to WooCommerce > Settings.
• Select the Advanced tab, then click on Webhooks.
• Click ‘Add New Webhook’ and enter the necessary details.

Now, paste the webhook URL from Pabbly Connect into the Delivery URL field and save the webhook. This connection will allow WooCommerce to send updates to Pabbly Connect.

Applying Filters in Pabbly Connect

After successfully setting up the WooCommerce trigger, the next step in Pabbly Connect is to apply a filter to determine when to send alerts. This filter will check if the stock level drops below a specified threshold, in this case, 10 units.

To set this up, add a filter step by selecting the filter action in Pabbly Connect. Configure the filter as follows:

• Label: Select the stock quantity from the previous step.
• Condition: Set it to ‘Less Than’.
• Value: Enter 10.

Once configured, this filter ensures that alerts are only sent when the stock quantity is below the threshold, optimizing your workflow.

Integrating Slack with Pabbly Connect

Now that we have our trigger and filter set up, the next step is to integrate Slack as the action application in Pabbly Connect. Choose Slack and select the action event ‘Send Channel Message’. This will enable you to send alerts directly to your Slack channel whenever the stock level is low.

To connect Slack, click on ‘Add New Connection’ and enter the bot token type, as the bot will be sending messages. After allowing the necessary permissions, select the Slack channel where you want to send the inventory alerts. Then create a message template that includes the product name and current stock level using mapping from the previous steps.

Conclusion

By using Pabbly Connect, you can easily automate inventory alerts on Slack from your WooCommerce store. This integration ensures that your team is promptly notified of low stock levels, helping to maintain inventory efficiently. With these steps, you can set up this automation without any coding skills.