Automate Hotel Bookings with Pabbly Connect: A Step-by-Step Guide

Learn how to automate hotel bookings and notify your staff using Pabbly Connect. This detailed guide covers integration with JotForm, Airtable, and Pushover. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Hotel Management Automation

To start automating hotel bookings, you need to access Pabbly Connect. This platform allows seamless integration between various applications like JotForm, Airtable, and Pushover. Begin by visiting the Pabbly Connect website and signing up for an account.

Once signed in, navigate to the dashboard. Here, you will create a new workflow specifically for filtering hotel bookings. Click on the ‘Create Workflow’ button and name it appropriately, such as ‘Filter Hotel Bookings from JotForm and Notify via Pushover’.

2. Integrating JotForm with Pabbly Connect

In this section, you will connect JotForm to Pabbly Connect. First, select JotForm as your trigger application. Choose the trigger event as ‘New Response’. This action will generate a webhook URL.

• Copy the webhook URL generated by Pabbly Connect.
• Go to your JotForm dashboard and select the booking form you created.
• In the form settings, navigate to ‘Integrations’ and select ‘Webhooks’.
• Paste the copied URL into the webhook field and complete the integration.

After completing these steps, Pabbly Connect will be ready to capture responses from your JotForm automatically. This integration ensures that each new booking is processed without manual intervention.

3. Collecting Data from JotForm in Pabbly Connect

With JotForm integrated, the next step is to collect the data in Pabbly Connect. After receiving a new booking, you will retrieve the data directly from JotForm. To do this, fill out the booking form with a test entry.

Once the form is submitted, return to Pabbly Connect to see if the data has been captured successfully. This confirmation indicates that the integration is functioning correctly.

• Check the data captured in Pabbly Connect.
• Ensure all required fields are populated accurately.
• This data will be used for further processing in the next steps.

After confirming the data collection, you can proceed to the next integration step with Airtable.

4. Searching for Blacklisted Guests in Airtable

The next crucial step involves searching for blacklisted guests in Airtable using Pabbly Connect. First, connect Airtable as your action application. Choose the action event as ‘Search Record’. This will allow you to look for the guest’s email in your Airtable database.

To establish this connection, you will need your Airtable API key. Obtain this from the Airtable account section and paste it into Pabbly Connect. Select the relevant base and table that contains your blacklist records.

Map the email field from the JotForm response. Set up the search criteria to match the email against the blacklist. Test the connection to ensure it retrieves the correct records.

Once the search is complete, you can confirm whether the guest is blacklisted, allowing you to take appropriate actions in the next step.

5. Sending Notifications via Pushover

The final step in this automation process is to send notifications to your staff using Pushover through Pabbly Connect. After confirming that a booking belongs to a blacklisted guest, set up Pushover as your action application and select the ‘Push Notification’ action event.

To connect Pushover, you will need to provide an API token and user key. Create a new application in Pushover to generate the API token and ensure you have the correct user key for notifications.

Compose the notification message, including details of the blacklisted guest. Set the priority of the notification to ensure it stands out. Test the notification to ensure it is received correctly by your staff.

With this, your hotel management automation is complete, allowing for real-time notifications whenever a blacklisted guest attempts to book a room.

Conclusion

By following these steps, you can efficiently automate hotel bookings using Pabbly Connect, integrating JotForm, Airtable, and Pushover. This setup helps manage guest bookings effectively and ensures your staff is promptly notified about blacklisted guests.