Automate Google Forms with Pabbly Connect: A Step-by-Step Guide

Learn how to automate Google Forms using Pabbly Connect to integrate with WhatsApp, SMS, Gmail, and more. Follow our detailed guide for seamless workflows. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating Google Forms with Pabbly Connect, first, navigate to the Pabbly Connect website. If you are a new user, you can sign up for free and receive 100 tasks every month. For existing users, simply sign in to your Pabbly Connect account.

Once logged in, you will see the dashboard where you can create workflows. Click on the ‘Create Workflow’ button located on the top right corner. Enter a name for your workflow and select a folder to organize it. This is the first step in setting up your automation using Pabbly Connect.

2. Create Google Task from New Google Form Responses

The first automation involves creating a Google Task whenever a new response is received from Google Forms. This process begins by selecting Google Forms as the trigger application in Pabbly Connect.

• Select the trigger event as ‘New Response Received’.
• Connect Google Forms to Pabbly Connect using the provided webhook URL.
• Capture the response from the form submission.

After setting up the trigger, proceed to the action step. Choose Google Tasks as the action application and select ‘Create Task’ as the action event. Map the task title, notes, and due date using the data received from the Google Form response. This ensures that every new form submission creates a corresponding task in Google Tasks through Pabbly Connect.

3. Sending Product Brochure via Email on Form Submission

The next automation sends a product brochure to customers who fill out the Google Form. Start by setting Google Forms as the trigger application again, with the event as ‘New Response Received’. This step captures the necessary customer details.

• Map the email address of the customer from the form response.
• Choose Gmail as the action application and select ‘Send Email’.
• Fill in the email subject and body, including the brochure attachment URL.

Once these details are mapped, click on ‘Save and Send Test Request’ to send the email. This automation allows you to efficiently send brochures to your leads using Pabbly Connect.

4. Sending WhatsApp Messages for Form Submissions

In this automation, you will send a WhatsApp message to customers upon form submission. Set Google Forms as the trigger application and select ‘New Response Received’ as the trigger event. This will capture the necessary customer information.

Next, choose WhatsApp Cloud API as the action application and select ‘Send Template Message’ as the action event. Here, map the recipient’s mobile number and the required message fields. Ensure that the WhatsApp template is selected from your previously created templates.

After mapping all necessary fields, click on ‘Save and Send Test Request’ to send the WhatsApp message. This integration through Pabbly Connect allows for immediate communication with your customers after they submit the form.

5. Sending SMS Notifications for Google Form Submissions

The final automation involves sending SMS notifications to customers after they submit a form. Again, start with Google Forms as the trigger application and use ‘New Response Received’ for the trigger event.

Choose Twilio as the action application and select ‘Send SMS’ as the action event. Here, you will need to map the recipient’s mobile number and craft the SMS body content to be sent to the customer.

Once all fields are filled, click on ‘Save and Send Test Request’ to send the SMS. This process ensures that every customer receives timely feedback through SMS notifications, facilitated by Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate Google Forms using Pabbly Connect to integrate with various applications like WhatsApp, SMS, and Gmail. These automations streamline workflows and enhance productivity, making your business operations more efficient.