Automate Google Forms Responses with Pabbly Connect: Send to Google Sheets and Email

Learn how to automate sending Google Forms responses to Google Sheets and email using Pabbly Connect. Step-by-step tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

Access Pabbly Connect for Integration

To start sending Google Forms responses to Google Sheets and email, you need to access Pabbly Connect. Begin by visiting the Pabbly website and signing up for a free account. This platform simplifies the integration process, eliminating the need for coding skills.

Once you have signed up, log into your account and navigate to the Pabbly Connect dashboard. Here, you can create a new workflow to manage the data flow from Google Forms to Google Sheets, and then send emails using Gmail.

Create Workflow in Pabbly Connect

After logging into Pabbly Connect, click on the ‘Create Workflow’ button on the top right corner. Name your workflow, for example, ‘Google Forms to Google Sheets and Gmail,’ and then click on ‘Create’. This sets up the framework for your automation.

In the workflow, you’ll see two sections: the trigger and the action. The trigger will be the event that starts the workflow, while the action is what happens as a result. For this integration, the trigger will be a new response in Google Forms, and the action will involve sending that data to Google Sheets and then to Gmail.

Set Up Google Forms Integration

To set up Google Forms as the trigger, select ‘Google Forms’ from the app list in Pabbly Connect. Choose the trigger event ‘New Response in Spreadsheet’. This means that whenever a new form submission occurs, it will trigger the workflow.

Next, you will need to connect your Google account to Pabbly Connect. Authorize the connection, and select the specific Google Form you want to use. Ensure that the form is linked to a Google Sheet where responses will be recorded. This setup is crucial for the automation to function correctly.

Configure Google Sheets Integration

Now that Google Forms is set up, it’s time to configure the Google Sheets integration. In your Google Form, navigate to the ‘Responses’ tab and create a new spreadsheet that will collect form responses. This spreadsheet needs to be linked to Pabbly Connect for data transfer.

After creating the spreadsheet, go back to Pabbly Connect and add a new action. Choose ‘Google Sheets’ and select the action event to add a row. Map the fields from Google Forms to the corresponding columns in Google Sheets. This ensures that all data collected from the form is accurately entered into the spreadsheet.

• Select the Google Sheet you created for form responses.
• Map the form fields (name, email, book choice) to the sheet columns.
• Ensure all data entries are correctly aligned.

Once you’ve mapped the fields, save the configuration. This step will allow Pabbly Connect to automatically send data from Google Forms to Google Sheets.

Set Up Email Integration via Gmail

After configuring Google Sheets, the final step is to set up email notifications. In Pabbly Connect, add another action and select ‘Gmail’ as the app. Choose the action event to ‘Send Email’. This will allow you to send a confirmation email to the form submitter.

Connect your Gmail account to Pabbly Connect and authorize the necessary permissions. Fill in the email fields using data from the Google Form response. For example, map the recipient’s email address and include personalized content in the email body, such as their name and book choice.

• Input the recipient’s email address from the form response.
• Compose a message confirming their book choice.
• Set an appropriate subject line for the email.

Once everything is set up, save the action. This will ensure that every time a form is submitted, the data will flow to Google Sheets and an email will be sent to the respondent automatically via Pabbly Connect.

Conclusion

Using Pabbly Connect simplifies the process of automating Google Forms responses to Google Sheets and email. By following these steps, you can efficiently manage form submissions and enhance communication with respondents. Automate your workflows today with Pabbly Connect for seamless integration.