Automate Google Forms Responses with Pabbly Connect and Microsoft Outlook

Learn how to automate Google Forms responses and send emails via Microsoft Outlook using Pabbly Connect. Step-by-step tutorial included. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Google Forms

To start automating your workflow, first, access Pabbly Connect by visiting Pabbly.com. Once there, create your free account if you haven’t already. After signing in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow as ‘Google Forms to Microsoft Outlook’ and click on ‘Create’ to proceed.

In the trigger window, select Google Forms as your application. For the trigger event, choose ‘New Response Received.’ This integration allows you to capture responses from your Google Forms directly into Pabbly Connect. Follow the instructions provided to set up the webhook URL in your Google Forms for seamless data transfer.

Creating Your Google Form

Next, create a Google Form for your data collection. For instance, title it ‘Customer Feedback Form’ and add fields such as Name, Email, Phone Number, and Feedback. Ensure the last field is marked as required to trigger the webhook effectively. Once your form is ready, navigate to the responses tab and click on the green spreadsheet icon to create a Google Sheets document associated with your form.

This Google Sheets document will automatically collect the responses from your form submissions. Once you’ve created the spreadsheet, go back to Pabbly Connect and ensure that it is set to listen for new responses by using the previously generated webhook URL. This setup will ensure that every time a new form is submitted, the data is captured in real-time.

Integrating Microsoft Outlook with Pabbly Connect

Now that your Google Form is connected to Pabbly Connect, it’s time to set up the action app. In the action window, select Microsoft Outlook as your application and choose the action event ‘Send Email’. You will need to connect your Microsoft Outlook account by providing the necessary authorization. Once connected, you can customize the email subject and body.

For the email body, you can map the fields from the Google Form responses, such as the name and email address of the respondent. This allows you to personalize the emails sent out via Outlook. After filling in all the necessary details, click on ‘Save and Send Test Request’ to verify that everything is working correctly. If successful, the email will be sent to the respondent confirming their submission.

Testing Your Automation

To ensure everything is functioning as expected, submit a test response through your Google Form. Check your Microsoft Outlook account for the confirmation email. You should see the email populated with the details you mapped from the Google Form. This confirms that your integration between Google Forms, Pabbly Connect, and Microsoft Outlook is working seamlessly.

If you encounter any issues, revisit the steps to ensure that the webhook is correctly set up and that all necessary fields are mapped accurately. This setup not only saves time but also automates your workflow, allowing you to focus on more critical tasks.

Conclusion

In this tutorial, we demonstrated how to automate Google Forms responses using Pabbly Connect and Microsoft Outlook. With this setup, you can efficiently manage customer interactions and streamline your communication process.