Automate Google Forms Notifications with Pabbly Connect and WhatsApp

Learn how to automate Google Forms notifications using Pabbly Connect and WhatsApp. Get instant alerts for new submissions with this step-by-step guide. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms

To automate Google Forms notifications, we will use Pabbly Connect as the integration platform. Start by signing up for a free account on Pabbly Connect and logging into your dashboard.

Once on the dashboard, click on ‘Create Workflow’. Name your workflow something relevant, like ‘Google Forms to WhatsApp’, and select the folder where you want to save it. After creating the workflow, you will see a trigger and action window.

2. Configuring Google Forms Trigger in Pabbly Connect

The next step involves configuring the Google Forms trigger in Pabbly Connect. In the trigger window, select ‘Google Forms’ as the app and choose the trigger event as ‘New Response Received’.

• Choose Google Forms from the app list.
• Select the trigger event as ‘New Response Received’.
• Copy the webhook URL provided by Pabbly Connect.

Next, link this webhook URL to your Google Form. Go to your Google Form, select ‘Responses’, and link it to a new Google Sheets document. This sheet will store all responses from the form.

3. Adding Webhook to Google Sheets

To send data from Google Sheets to Pabbly Connect, you need to add the Pabbly Connect Webhooks add-on. Go to ‘Extensions’ in Google Sheets, click on ‘Add-ons’, and search for ‘Pabbly Connect Webhooks’. Install the add-on and refresh the sheet.

• Select the ‘Pabbly Connect Webhooks’ option and click on ‘Initial Setup’.
• Paste the copied webhook URL into the designated field.
• Set the trigger column as the last column of your sheet.

After completing the setup, click ‘Submit’. This tells Google Sheets to send data to Pabbly Connect whenever a new form response is recorded.

4. Setting Up WhatsApp Notification via Pabbly Connect

Now that we have connected Google Forms with Pabbly Connect, the next step is to set up WhatsApp notifications. In the action window of Pabbly Connect, select ‘WhatsApp API’ as the app and choose ‘Send Template Message’ as the action event.

You will need to connect your WhatsApp API account to Pabbly Connect. Enter the API endpoint and access token from your WhatsApp API service. After connecting, you will be prompted to enter the WhatsApp number where you want to receive notifications.

5. Mapping Data and Testing the Automation

In this section, we will map the data from Google Forms to the WhatsApp message template in Pabbly Connect. First, you should create a template message in your WhatsApp API account that includes placeholders for the data you want to send.

Once your template is created, go back to Pabbly Connect and select the template from the dropdown. Use the mapping feature to insert the responses from Google Forms into the WhatsApp message. Make sure to test the automation by submitting a new response in your Google Form.

After submitting, check your WhatsApp for the notification. If everything is set up correctly, you should receive a message with the details of the form submission, confirming that your automation is working as intended.

Conclusion

By following this guide, you can effectively automate Google Forms notifications using Pabbly Connect and WhatsApp. This integration ensures you never miss a form submission, allowing for prompt responses and better customer engagement.