Automate Google Form Notifications with Pabbly Connect

Learn how to automate Google Form notifications to Google Chat using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To begin automating notifications for Google Form submissions, first access Pabbly Connect. This platform will serve as the central hub for integrating Google Forms and Google Chat.

Sign into your Pabbly Connect account. If you’re a new user, you can sign up for free and enjoy 100 free tasks each month. After logging in, you will see the Pabbly Connect dashboard where you can create your automation workflows.

2. Creating a Workflow in Pabbly Connect

Once logged into Pabbly Connect, click on the ‘Create Workflow’ button located in the top right corner. You will be prompted to name your workflow and select a folder for organization.

• Name your workflow: ‘Notify Team on Google Chat for Google Form Submission’.
• Select the folder: Choose ‘Google Forms Automations’ from the dropdown.

After naming your workflow and selecting the appropriate folder, click on the ‘Create’ button. This will set up your workflow, allowing you to define the trigger and action steps necessary for your automation.

3. Setting Up the Trigger in Pabbly Connect

In the workflow you just created, you will set up the trigger. For this automation, select Google Forms as your trigger app. The trigger event should be set to ‘New Response Received’.

After selecting the trigger, Pabbly Connect will provide you with a unique webhook URL. Copy this URL as it will be used to connect Google Forms to Pabbly Connect.

Next, go to your Google Form, click on the ‘Responses’ tab, and link it to a new Google Sheets document. This allows responses to be recorded automatically. Once linked, go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’ to install the ‘Pabbly Connect Webhooks’ add-on, which is essential for capturing responses.

4. Configuring the Action Step in Pabbly Connect

After setting up the trigger, it’s time to configure the action step. For this automation, select Google Chat as the action application and choose ‘Create Message’ as the action event.

To send notifications, you will need the chat webhook URL. In Google Chat, create a new space or use an existing one. Click on the space name, select ‘Apps and Integrations’, then click on ‘Webhooks’ to add a new webhook. Copy this webhook URL and paste it into Pabbly Connect.

• Compose your message, including dynamic fields like name, email, and service interested in.
• Map the data from your Google Forms response to the message body.
• Test the configuration to ensure messages are sent correctly.

After configuring the message, click on ‘Save and Test’. If successful, you will see a notification in your Google Chat space confirming the new lead details.

5. Testing and Verifying the Integration

To ensure everything works seamlessly, perform a test submission on your Google Form. Fill out the form with sample data and submit it. This action should trigger the automation set up in Pabbly Connect.

Check your Google Sheets to verify that the response has been recorded. Then, check your Google Chat space to see if the notification has been sent. You should see a message detailing the new lead, confirming that the integration between Google Forms and Google Chat was successful.

If you receive the notification, the automation is set up correctly. You can now rely on Pabbly Connect to keep your team informed of new leads instantly, allowing for quick follow-ups and better lead management.

Conclusion

In this tutorial, we demonstrated how to automate Google Form notifications to Google Chat using Pabbly Connect. By following these steps, you can streamline your lead management process and enhance team communication.