Automate Google Chat Notifications for Leave Applications Using P Connect Now

Learn how to automate Google Chat notifications for leave applications using Avatar URL, Michael Caris, and P Connect Now. Follow this detailed tutorial step-by-step. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches. with Pabbly Connect.

Watch Step By Step Video Tutorial Below

1. Setting Up Google Forms for Leave Applications

To automate notifications on Google Chat for leave applications, start with Google Forms. This application will serve as the platform for employees to submit their leave requests. Ensure that the form captures essential details like employee name, ID, department, type of leave, start and end dates, and reason for leave.

Once you have set up your Google Form, it is crucial to link it with a Google Sheet. This sheet will collect all responses from the form submissions. Each new submission will trigger a notification process via P Connect Now to your Google Chat.

2. Integrating P Connect Now with Google Forms

To connect Google Forms with Google Chat, we will use P Connect Now. First, visit the P Connect Now website and log in or create an account. After logging in, navigate to the dashboard and click on the ‘Create Workflow’ button to start building your automation.

• Click on ‘Create Workflow’ and name it, for example, ‘Notify Team on Google Chat for Employees’ Leaves’.
• Select the folder where you want to save your workflow.
• Set up the trigger application as Google Forms and the event as ‘New Response Received’.

After setting up the trigger, connect your Google Form to P Connect Now using the provided webhook URL. This URL acts as a bridge between Google Forms and P Connect Now, enabling seamless data transfer.

3. Configuring Google Chat for Notifications

Next, configure Google Chat to receive notifications. In your P Connect Now workflow, add Google Chat as the action application. Select the ‘Create Message’ action event to set up the message that will be sent to your HR team.

To connect Google Chat, you will need the webhook URL specific to your Google Chat space. Create a new webhook in Google Chat, naming it appropriately and optionally adding an Avatar URL. Once you have the webhook URL, paste it into P Connect Now.

• Enter the message format, including dynamic fields like employee name, department, type of leave, dates, and reason.
• Map these fields from the Google Forms response to ensure real-time updates in your notifications.

After configuring the message, test the setup by sending a test request to ensure that the notification is correctly formatted and sent to your Google Chat.

4. Testing and Verifying the Integration

Once your integration is set up, it’s time to test it. Fill out your Google Form as an employee, using the name Michael Caris, along with other details such as employee ID, department, type of leave, and reason. After submitting the form, check if the data appears in your linked Google Sheet.

After the submission, go to your Google Chat space to verify if the notification has been sent. You should see a message detailing the leave application submitted by Michael Caris, including all relevant information. This confirms that the integration between Google Forms, P Connect Now, and Google Chat is functioning as intended.

5. Conclusion

In conclusion, automating Google Chat notifications using P Connect Now for leave applications significantly streamlines communication within your organization. By following the steps outlined, you can ensure that your HR team is promptly informed of all leave requests, enhancing efficiency and response time.

This setup not only saves time but also reduces the chances of missed notifications, allowing for a more organized leave management process. Start integrating these applications today to improve your workflow!