Automate Google Chat Messages for New Airtable Records Using Pabbly Connect

Learn how to automate Google Chat messages for new records in Airtable using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin the integration process, you must first access Pabbly Connect. Navigate to the URL Pabbly.com/connect. Once there, you will see the options to sign in or sign up for free. If you are an existing user, simply click on the ‘Sign In’ button.

After signing in, you will arrive at the all apps page. Click on ‘Access Now’ for Pabbly Connect. This will direct you to the dashboard where you can create a new workflow, which is essential for integrating Airtable and Google Chat.

2. Creating a Workflow in Pabbly Connect

In this section, you will create a workflow that sends a new Google Chat message for new records in Airtable. Click on the ‘Create Workflow’ button on the right side of the dashboard. A dialog box will appear asking you to name your workflow. Enter a name that reflects your objective, such as ‘Send Google Chat Message for New Airtable Records’ and click on ‘Create’. using Pabbly Connect

• Name your workflow appropriately for easy identification.
• Choose a trigger application, which will be Airtable in this case.
• Select the trigger event as ‘New Record’.

Once you select Airtable as the trigger app, you will need to set the trigger event to ‘New Record’. This means that every time a new record is created in your Airtable spreadsheet, the workflow will run automatically.

3. Connecting Airtable to Pabbly Connect

After setting up the trigger, you need to connect your Airtable account to Pabbly Connect. Click on the ‘Connect’ button, and then select ‘Add New Connection’. You will be prompted to enter a token to establish this connection. Log into your Airtable account and navigate to the Developer Hub to create a personal access token.

Once you create the token, make sure to grant the necessary scopes, including data records read and write permissions. After copying the token, return to Pabbly Connect and paste it in the required field. Click ‘Save’ to finalize the connection.

4. Setting Up Google Chat in Pabbly Connect

Now that Airtable is connected, it’s time to set up Google Chat as the action application. In Pabbly Connect, select Google Chat and choose the action event as ‘Create Message’. You will need to provide a chat webhook URL and the message content that you want to send.

• Create a new space in Google Chat for receiving messages.
• Generate a webhook URL by navigating to Apps > Integrations in your Google Chat space.
• Copy the webhook URL and paste it into Pabbly Connect.

In the message field, write a template message indicating that a new task has been added to your Airtable base. Use mapping to include dynamic data such as task name, assigned user, and status from the Airtable record.

5. Testing the Integration in Pabbly Connect

After setting up the message, it’s crucial to test your integration to ensure everything works as expected. Click on ‘Save and Send Test Request’ in Pabbly Connect. This will send a test message to your Google Chat space based on the data from the newly created Airtable record.

Once the test message is sent successfully, you should see it appear in your Google Chat space. To verify the integration in real-time, create a new record in Airtable and wait for the workflow to trigger. After about 10 minutes, check your Google Chat again to confirm that the new task message has been posted.

Conclusion

In this tutorial, we demonstrated how to set up an automated workflow using Pabbly Connect to send Google Chat messages for new records created in Airtable. By following these detailed steps, you can streamline your task management and ensure your team is always updated with the latest information. Using Pabbly Connect, you can easily integrate various applications and enhance your productivity.