Automate Google Calendar Events for Jira Issues Using Pabbly Connect

Learn how to automate Google Calendar events for Jira issues using Pabbly Connect. Follow this detailed step-by-step guide for seamless integration. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Google Calendar and Jira Integration

To automate event creation in Google Calendar for every new Jira issue, we will use Pabbly Connect. Begin by logging into your Pabbly Connect account. If you don’t have one, you can create a free account in just a few minutes.

Once logged in, navigate to the dashboard and click on the blue ‘Create Workflow’ button. Give your workflow a name, such as ‘Create Event in Assignee’s Google Calendar for Jira Issue Automatically,’ and select the main workflow folder. Click on ‘Create’ to proceed.

Configuring Trigger in Pabbly Connect

In the new workflow, you will need to set up a trigger. Choose ‘Jira’ as the application and select the trigger event as ‘New Issue Created.’ This means that whenever a new issue is created in Jira, it will trigger an action in Pabbly Connect.

Next, you will see a webhook URL generated by Pabbly Connect. Copy this URL and go to your Jira settings. Navigate to the ‘System’ settings, find the ‘Webhooks’ section, and click on the plus icon to create a new webhook.

• Provide a name for the webhook, such as ‘Connection with Pabbly Connect’.
• Paste the copied webhook URL in the URL field.
• Set the status to ‘Enabled’ and select the event for issue creation.

Finally, click on the ‘Create’ button to save your webhook settings. This completes the trigger setup in Pabbly Connect.

Setting Up Action to Create Calendar Events

After configuring the trigger, the next step is to set up the action. Choose ‘Google Calendar’ as the application and select the action event ‘Create Event’. Here, Pabbly Connect will automate the creation of events in the assigned team member’s Google Calendar.

You will need to connect your Google Calendar account to Pabbly Connect. Click on ‘Add New Connection’ and sign in with your Google account. Grant the necessary permissions to allow Pabbly Connect to access your Google Calendar.

• Select the calendar where you want to create the event.
• Map the event title to the issue summary from Jira.
• Set the start and end times based on the issue creation date and due date.

Once all fields are mapped correctly, click on the ‘Save and Send Test Request’ button to create a test event in Google Calendar.

Testing the Integration with Pabbly Connect

To ensure that the integration works correctly, create a new issue in Jira. Fill in the required fields like summary, description, assignee, and due date. As you create the issue, Pabbly Connect will capture the event details and create an event in the corresponding Google Calendar.

Check the Google Calendar of the assigned team member to verify that the event appears correctly. The event should include the title, description, and the correct start and end times. This confirms that the integration is functioning as intended.

If the event does not appear or there are discrepancies in the timing, review the mapping in Pabbly Connect to ensure all fields are configured correctly. Adjust any time zone settings if necessary to match your local time.

Conclusion

In this tutorial, we explored how to automate the creation of events in Google Calendar for Jira issues using Pabbly Connect. By following these steps, you can streamline your workflow and ensure that team members are notified of new tasks directly in their calendars. This integration enhances productivity and keeps everyone informed.